Seeking an Executive Director for The Mini Time Machine Museum of Miniatures (TMTM), a true gem of an eclectic collection in Tucson, Arizona. This opportunity will appeal to an entrepreneurial and energetic leader who understands strategic museum leadership and board development. REQUIRED: 5-7 years relevant experience in an art museum or related capacity, MA preferred, demonstrated record of successful museum management experience. Full qualifications and how to apply: http://www.museum-search.com/open-searches/. Apply by 6/20/25 to SearchandRef@museum-search.com.
Salary range: $119,000 – $128,000

The Kalamazoo Institute of Arts is seeking a full-time Registrar to oversee all aspects of the permanent collection (4,700 objects) including accessioning and documenting, maintaining electronic and physical records, inventory, storage, monitoring condition of objects, and safeguarding objects from damage, either physical or environmental.  The Registrar also oversees loans for temporary exhibitions and collection loans, including shipping and packing, condition reporting, and inventory control. Participates in art handling and, particularly the movement of objects throughout the building, working alongside curators and preparators to ensure best practices are maintained throughout all aspects of installation and deinstallation processes.

Who We Are

The Kalamazoo Institute of Arts (KIA), is located in the heart of downtown Kalamazoo, Michigan.  The mission of the KIA is to promote and cultivate the creation and appreciation of the visual arts in West Michigan. We believe the arts are for everyone; they inspire, fulfill, and transform.

As the largest fine art museum and community based art school in the region, the KIA provides access to art and art making experiences not otherwise available. The KIA holds more than 5,000 fine artworks in its permanent collection; presents touring and collection exhibitions in 10 galleries; offers four terms of art classes at the Kirk Newman Art School across various disciplines; and houses the KIA Gallery Shop, featuring artwork by local artists and international artisans; as well as an Art Library. Our exhibitions and programs are designed to appeal to diverse, intergenerational audiences through broad representation, engaging content, and strong partner collaborations.

This year, the KIA will continue its Centennial celebration with our Centennial Remix in April and various special exhibitions, events, and programs to commemorate its 100th anniversary.

What You’ll Do 

Reporting directly to the Director of Curatorial Affairs, the Registrar, who is preferably based in Kalamazoo County, will perform the following duties:

 Information Management 

Create, compile, maintain and update as necessary legal documents, histories of use and physical histories of permanent collection objects, including legal forms, permanent collection database and object files, loan, conservation, condition, publication, exhibition, insurance and location records.

Conduct other research on permanent collection objects as necessary, including copyright research and securing permissions for image use. Manage rights and reproduction requests for KIA objects.

Maintain the collection database (using The Museum System—TMS), including system specifications and software choices, data standards, data input, reports and forms. Develops and implements routine inventories of the collection (physically and digitally).

Disseminate information as needed to other departments, researchers, and students. Uploads the collection and its associated images into eMuseum. Update collection pages of the website.

Serve as KIA collection research liaison—organizes collection object files, incorporates new archival material, responds to information requests (both internal and external).

In consultation with the Director of Curatorial Affairs, accepts and processes donations of temporary objects. Manages the objects’ disposition (i.e., disposal, sale, or accession).

Prepares monthly acquisitions report form the Director of Curatorial Affairs and Executive Director.

Produces and delivers an annual salvage list to the Director of Curatorial Affairs and Executive Director.

Participates in developing and providing collection related materials for the accreditation and re-accreditation process.

 Collections Management  

Facilitates care and control of collections on site, monitors condition of objects; implements collection policies.

Oversees object movement, internal and external.

Maintain and control storage areas; develop storage methods.

Prepare grant reports as necessary.

Contract for outside services as needed, including conservation, shipping, insurance, and photography.

Monitor the physical environment in storage areas and galleries. Communicate with facilities staff regarding issues.

Support the Director of Curatorial Affairs’ preparations for the quarterly collection advisory committee meeting. Compiles agendas and PowerPoint presentations, takes minutes, makes new acquisitions available for viewing during meetings, and communicates with committee members.

Assist the Director of Curatorial Affairs in the development of an annual collection care plan, identifying artworks for conservation or deaccession.

Exhibitions  

Prepares loan contracts and receipts, schedules shipping, executes condition reporting, and oversees object movement for temporary exhibitions.

Review packing procedures and materials to determine that best practices are being used in relation to packing and transporting art objects.

Produces reports of works for permanent collection exhibitions as needed, provides label information and prints labels for temporary and permanent collection exhibitions, coordinates object movement and record keeping.

Plays supporting role in organizational efforts to raise funds for acquisitions and the maintenance of the permanent collection.

Other duties as assigned by the Director of Curatorial Affairs.

Who You Are & Keys to Success (the must-haves)

To be successful in this job, you will have:

– M.A. with coursework in art, art history, or museum studies or equivalent experience preferred.

– Minimum of three years of experience (five years preferred) as a museum registrar.

– Knowledge of The Museum System “TMS”.

What Else You Should Know

The position is full-time and is based in Kalamazoo County. The role requires occasional attendance at community events, extended workdays and periodic irregular work hours. You will work in a well-lit, pleasant, collaborative shared office space. Physical requirements include sitting, frequently standing, walking, and handling; and reaching with hands and arms, talk and hear. ​​Language skill requirements include ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  You must be able to write routine reports and correspondence and speak effectively before groups or individuals. The physical requirements and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable differently-abled individuals to perform the essential functions.

The salary range for this position is $60,000 – $65,000, with a starting rate based on experience and internal pay equity. The KIA offers compensation and a benefits package that includes medical, dental, vision, life insurance, long-term and short-term disability,  retirement program with employer contribution available at the completion of 12 months of service, paid time off including annual vacation, sick, and personal leave, flexible schedule, 12 museum holidays, 2 floating holidays, discounts in the Museum’s Gallery Shop, a household membership to the institution, and discounted courses through the Kirk Newman Art School.

How to Apply

Use the following link to be redirected to the application page: https://jobapply.page.link/61hMg

Submission Deadline: Initial review of submissions will begin May 12, 2025. Application materials received by this date will be given priority consideration.  This job listing will remain open until the first interview phase is complete or until a sufficient number of qualified candidates have been identified. NOTE:  Incomplete application materials may not receive full consideration for the position.

 Due to the volume of resumes we receive, we are regretfully unable to respond to phone calls and emails regarding the status of applications and the recruiting process.

The New Mexico Farm and Ranch Heritage Museum (NMFRHM) in Las Cruces, a division of the State of New Mexico Department of Cultural Affairs (DCA), is looking to fill the position of Executive Director. This is a Governor Exempt position.

The Executive Director is appointed by the Cabinet Secretary of DCA and works with an 11-member governing board appointed by the Governor. The Executive Director must be a person with previous administrative experience in a museum or other complex organization/institution. The Executive Director must have a degree, or equivalent, in one or more fields of agriculture or a related field, from an institution of higher learning. Candidates should have a successful record in strategic planning, management, grant-writing, and fundraising.

The successful candidate will have a passion for agriculture and how it affects everyone’s quality of life, coupled with relevant administration experience. The Executive Director is responsible for the programmatic, operational, and financial management of the museum complex, containing multiple buildings and structures on a 47-acre campus. The Executive Director leads a staff of 20 state employees, supplemented by volunteers, and coordinates efforts with the Friends of the New Mexico Farm & Ranch Heritage Museum, an independent 501(c)(3).

The Executive Director should have a strong commitment to fostering a welcoming, accessible, and inclusive environment for all visitors, staff, and community partners.  Compensation is approximately $120,000 depending on experience, plus benefits and PERA retirement.

For a complete position description, see: https://nmculture.org/about/employment/

For more information about the museum complex, see: https://www.nmfarmandranchmuseum.org/

While applications will be reviewed until the position is filled, candidates are strongly encouraged to apply by May 19, 2025. Please submit a cover letter and resume to: executive.search@dca.nm.gov. Please contact Lori Holguin at 575-522-4100 or loria.holguin@dca.nm.gov with questions.
Please note that candidates’ materials submitted in this process may be subject to disclosure under New Mexico’s Inspection of Public Records Act.

The Department of Cultural Affairs is committed to an equitable and inclusive work environment for all candidates and employees and provides equal opportunities in all employment practices without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, pregnancy or childbirth, age, disability, or veteran status.

Department: Operations

Reports to: Director of Operations

Compensation: $26/hour

Educational/Degree Requirement: None

Exempt or Nonexempt: Non-exempt, Benefit Eligible

Hourly or Salaried: Hourly

Hours Per Week: 40

Hybrid or On Site: Onsite

Language proficiency: English. Proficiency/familiarity with another language is a plus but not required.

Schedule: Varies according to event schedule typically THU-MON

Who We Are and What We Do:

The American Swedish Institute is a gathering place for all people to share experiences around themes of culture, migration, the environment, and the arts, informed by enduring links to Sweden. The American Swedish Institute and the historic Turnblad Mansion have been mainstays for cultural education and engagement in Minneapolis since 1929.

Our Mission:

The American Swedish Institute is a gathering place for all people to explore diverse experiences of migration, identity, belonging and the environment through arts and culture, informed by enduring links to Sweden.

Our Values:

Stewardship – We embrace the legacy of stewardship given to us in the Turnblad Mansion, Nelson Cultural Center, and our collections.

Hospitality – We invest in our role as a welcoming and joyful place for all people and foster authentic relationships with communities local, national, and international.

Learning – We offer transformational, varied learning experiences by providing platforms for reflection, participation, collaboration, and the exchange of ideas.

Difference – We honor variation and interconnections among cultures and histories, engaging with the complexities, creativity, and consequences of their interactions.

Innovation – We create innovative programs, collaborations, and experiences that embrace beautiful design and encourage new ways of thinking.

Sustainability – We embody our social and environmental responsibilities through programs, facilities, and operations that sustain the well-being of our organization, communities, and the natural world.

EQUAL OPPORTUNITY EMPLOYER:

ASI provides equal employment opportunities for all persons regardless of age, race, color, religion, creed, national origin, marital status, familial status, sex, gender identity and/or expression, pregnancy, sexual orientation, disability, veteran status, genetic information, status with regard to public assistance, or any other characteristic protected under federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Position Summary:

The Custodial and Event Logistics Coordinator ensures ASI spaces are always at their best, laying the foundation for a fantastic visitor experience. This position has a unique mix of customer-facing, custodial, and administrative duties. The primary responsibilities include scheduling the cleaning of all ASI spaces and coordinating the set-up and tear down of activities taking place across public and staff only spaces, both indoors and outside.

The Custodial and Event Logistics Coordinator works closely with our in-house catering partner and is the primary liaison to custodial and security vendors providing necessary support for events and guests alike. This position will steward the cleaning of the historic mansion, provide back-up custodial support throughout the day, and is often in an active role moving furniture and event equipment. The Custodial and Event Logistics Coordinator is part of the Operations Team and collaborates across departments to ensure ASI’s hospitality and stewardship values shine.

ESSENTIAL DUTIES & RESPONSIBILITIES

Event Set-up & Custodial 60%

• Responsible for chairs, tables, signs, stanchions, waste receptacles, A/V, and specialty furniture items to be placed pre-event and put away post event.
• Perform historic mansion cleaning pre and post events including vacuuming, dusting, mopping, garbage removal, and spill removal in accordance with historic mansion use policy
• Provide back-up custodial services as needed during regular museum hours or after-hour special events
• Provide A/V set-up and ability to trouble shoot A/V issues with guests
• Provide ASI presence at event rentals and special events to respond to guest needs, vendor support, and general problem solving all while using a positive customer service attitude
• Close mansion at end of day or end of after hour events
• Responsible for closing and arming the building each night after work
• Fill out incident paperwork for staff and guests as needed

Administrative & Logistics 40%

• Schedule contracted cleaning crew, set-up crew, and security vendors for all event activities and high-volume guest days
• Provide work direction to set-up crew to ensure proper set ups and teardowns of events
• Coordinate, schedule, and provide direction to the Custodial and Event Logistics Assistant, and other ASI staff working at after-hours events.
• Schedule door and elevators in security software for guest access outside normal museum hours.
• Liaison with commercial cleaners to uphold ASI’s standard of cleanliness in both public and staff only spaces
• Monitor inventory of cleaning supplies for proper guest functions and maintain inventory of FF&E to efficiently meet needs or schedule for deep cleaning
• Maintain the ASI Schedule and work collaboratively with all users to ensure event needs are met and calendar policies align with user needs
• Attend and lead the weekly Set-up meeting bringing together all departments and catering partners to ensure facility and event success
• Maintain a positive work atmosphere by behaving and communicating in a manner that fosters good relationships with co-workers, supervisors, members, volunteers, catering and rental partners and guests of ASI

Diversity, Equity, Accessibility, and Inclusion

Diversity, equity, accessibility, and inclusion (DEIA) are core functions of all positions at ASI. While some roles may have more specific responsibilities, the items below are a part of everyone’s role:

• Demonstrate a commitment to DEIA through continuous personal development, modeling inclusive behaviors, and proactively managing bias to help cultivate and promote a culture of inclusivity and belonging for all staff.
• Proactively work on your own and collaboratively with other museum staff to ensure equitable and representative experiences for all museum visitors and program participants.
• Perform other duties as may be assigned.

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

Requirements/Qualifications:

• Must be 18 years of age or older
• Two-years experience in commercial cleaning or historic property cleaning
• Two-years experience customer and guest services
• Proficient in Microsoft Office products and using multiple calendars
• Comfortable learning new software or applications, especially related to building systems and security
• Ability to organize work, set priorities and manage multiple tasks on deadline
• Collaborative individual with ability to work effectively across departments and with key team members to ensure successful programs and events
• Proactive attitude providing solutions to issues before they become problems
• Ability to use reasonable judgment when working with the public
• Must be punctual, reliable, with a strong work ethic.
• Ability to move and set up tables, chairs, and sound system equipment
• Ability to lift/move up to 40 pounds often. 50 pounds occasionally
• Ability to climb ladders occasionally for set up needs
• Availability to work flexible work schedule including nights and weekends
• Ability to relate and work effectively with people of diverse cultural, economic, and ethnic backgrounds
• Bloodborne pathogen, PPE and Hazmat Communication certified, preferred or willing to become certified.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is often required to stand; walk; sit; use hands to handle, or feel objects, tools or controls; reach with hands and arms; climb stairs and ladders; read, talk and hear. The employee must possess and strength and agility to often move furniture and chairs up to 40 lbs and lift or move office products and supplies, up to 20 pounds.