The Kalamazoo Institute of Arts (KIA) is seeking a full-time Marketing and Communications Officer to implement our marketing, communications, and branding strategy ensuring that all projects and objectives are successfully achieved across the KIA.

The Marketing and Communications Officer serves as the Museum’s primary public relations, media, and marketing liaison, working closely with the Marketing and Senior Leadership teams to promote the Museum’s diverse offerings, including its collections, exhibitions, Kirk Newman Art School, events, programs, and facilities. This role is integral in positioning the Museum as a premier destination at both local and national levels across various media channels (print, electronic, and broadcast).

The Marketing and Communications Officer is responsible for developing, coordinating, and executing comprehensive marketing and advertising strategies to enhance the Museum’s branding, visibility, and audience engagement. By ensuring all marketing and public relations efforts are cohesive, impactful, and strategically aligned with the Museum’s mission and goals, the role contributes to increased visitor growth and strengthened institutional reputation.

The ideal candidate will possess exceptional communication skills and abilities, including copywriting, speaking, and active listening. Is personable, empathetic, has creative flair, is always thinking a step ahead, and has a keen understanding of marketing techniques and communication platforms to help bring awareness to the mission of the KIA and connect our work to the larger arts and culture community.

The Marketing and Communications Officer must be creative and enjoy working within a small, collaborative arts-based environment that is mission and results driven and community oriented.

Who We Are

The Kalamazoo Institute of Arts, is located in the heart of downtown Kalamazoo, Michigan.  The mission of the KIA is to promote and cultivate the creation and appreciation of the visual arts in West Michigan. We believe the arts are for everyone; they inspire, fulfill, and transform. We recruit team members that are committed to a culture of belonging.

As the largest fine art museum and community-based art school in the region, the KIA provides access to art and art making experiences not otherwise available. The KIA holds more than 5,000 fine artworks in its permanent collection; presents touring and collection exhibitions in 10 galleries; offers four terms of art classes at the Kirk Newman Art School across various disciplines; houses the KIA Gallery Shop, featuring artwork by local artists and international artisans; and is home to the Mary & Edwin Meader Fine Arts Library. Our exhibitions and programs are designed to appeal to diverse, intergenerational audiences through broad representation, engaging content, and strong partner collaborations.

This year marks the grand finale of the KIA’s Centennial celebration, where we will honor 100 years of art and culture with a series of special exhibitions, events, and programs designed to commemorate this milestone.

What You’ll Do

Reporting directly to the Director of Advancement, the Marketing and Communications Officer, who is preferably based in Kalamazoo County will:

• Collaborate with the Advancement Team and other departments to leverage unique strengths of the KIA, helping to bring awareness to our mission, while promoting programmatic areas, such as exhibitions, museum education, KNAS, memberships and guest services.
• Work closely with the Director of Advancement to create, implement, and maintain a communications plan, brand strategy, and guidelines to ensure that all aspects of KIA messaging are consistent and recognizable.
• Build a robust planning calendar for advertising/promotion campaigns for KIA departments in collaboration with the Digital Content Manager on a variety of media platforms (press releases, publications, print, digital, TV, radio).
• Develop new and revise existing internal and external marketing collateral which includes coordinating, writing, editing, proofing, and design layout adhering to project specifications, ensuring all materials meet the Museum’s brand voice, tone, and style guides for cohesive communication.
• Oversee the final development of creative assets, ensuring accuracy, attention to detail, and grammatical excellence.
• Research, recommend, and incorporate facts, quotes, and scenarios to inform and direct creative strategy and execution.
• Collaborate with team members to develop impactful campaigns that reflect the Museum’s mission and resonate with target audiences.
• Collaborate with department heads to develop content for press releases, the Annual Report, and other projects as assigned.
• Initiate and network with local, national, international press, media sources, tourism industry and arts organizations to ensure KIA exhibitions, programs, events, and the Kirk Newman Art School are recognized and receive proper coverage.
• Work closely with the Director of Advancement, Executive Director, Digital Content Manager, and select external vendors to shape organizational voice and visual continuity within digital content, helping to grow engagement, attendance, revenue, and impact through all platforms.
• Collaborate within the Advancement team to develop content for Sightlines publications, oversee distribution, sourcing printers, quotes, and timeline schedules.
• Conduct market research to identify opportunities for promotion and growth and see all ventures through to completion evaluating their success using various metrics and contributions to the marketing strategy.

This is not an exhaustive list of responsibilities as other relevant duties may be assigned by the Director of Advancement.

Who You Are & Keys to Success (the must-haves)

To be successful in this job, you will excel in these areas:

• Project Management skills: You stay on top of multiple content projects simultaneously, plans backwards, anticipates obstacles, identifies and involves stakeholders appropriately, uses resources wisely, completes work by due dates.
• Analytical & Critical Thinking Skills: You are able to assess how well communications are performing, draw insights to inform communication strategies. Analyzing data, understanding context, and making informed decisions are essential for developing targeted and effective communication plans.
• Media Relations and Public Relations: You understand how to pitch stories, handle media inquiries, develop and steward relationships with members of the media, and manage crises for positive coverage and a favorable public image.
• Writing & Storytelling: You can tell a clear and compelling story with great writing skills, attention to detail, including collaboration, visual communication, marketing, and technology. You can deliver a well-told story that is relatable and memorable.
• Editing: You can review written materials and make improvements ensuring materials are clear, well-organized, suitable for their intended audiences, accurate and free from grammatical errors.
• Office Technologies: You have high-level proficiency with Microsoft Office (Word, Excel, PowerPoint, OneDrive, SharePoint) and Adobe (Acrobat), as well as Google Suite (Gmail, Google Drive, Google Calendar, Google Forms), and able to quickly adapt to new technologies.
• Cross-cultural Communication and Cultural Competence: You respect cultural differences and adapt communication styles to be inclusive and respectful.  Cultural competence fosters better relationships and ensures messages resonate with diverse audiences.
• Results-orientation: You have a track record of achievement and producing results.
• Experience: You have a minimum of 5 years of experience as communications manager or related role with proven ability to excel at the responsibilities of the role. You have experience working under pressure and managing multiple, competing tasks and priorities.  A bachelor’s degree is preferred.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications.  We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role.  As such, if much of this job description describes you, then you are highly encouraged to apply for this role.

If you were here right now, you would be:

• Collaborating with the team to align messaging, plan campaigns, and ensure consistent branding.
• Creating and managing communication plans, marketing content, and promotional materials.
• Engaging with media and partners to promote KIA programs and exhibitions.
• Evaluating campaign success and refining strategies to boost engagement and impact.

What Else You Should Know

The position is full-time and is based in Kalamazoo County. The role requires occasional attendance at community events, extended workdays and periodic irregular work hours. You will work in a well-lit, pleasant, collaborative shared office space. Physical requirements include sitting, frequently standing, walking, and handling; and reaching with hands and arms, talk and hear. ​​Language skill requirements include ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  You must be able to write routine reports and correspondence and speak effectively before groups or individuals. The physical and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable differently-abled individuals to perform the essential functions.

The salary range for this position is $60,000 – $70,000, with a starting rate based on experience and internal pay equity. The KIA offers compensation and a benefits package that includes medical, dental, vision, life insurance, long-term and short-term disability,  retirement program with employer contribution available at the completion of 12 months of service, paid time off including annual vacation, sick, and personal leave, flexible and hybrid schedule, 12 museum holidays, 2 floating holidays, discounts in the Museum’s Gallery Shop, a household membership to the institution, and discounted courses through the Kirk Newman Art School.

How to Apply

Follow the link below to be redirected to the application page:

https://jobapply.page.link/PNPW3

Submission Deadline: Initial review of submissions will begin February 10, 2025. Application materials received by this date will be given priority consideration. This job listing will remain open until the first interview phase is complete or until a sufficient number of qualified candidates have been identified. The recruitment process includes a mixture of virtual and in person interviews and final candidates may be asked to provide a writing sample and/or presentation.  The process is designed to ensure candidates are aligned with the KIA’s long-term goals and have shared values. NOTE:  Incomplete application materials may not receive full consideration for the position.

The Sweetwater County Historical Museum is seeking a qualified candidate for the position of Public Engagement Coordinator (Museum Educator). The successful candidate will oversee the development of public programs and coordination of volunteers in a historic building in scenic southwest Wyoming.

Position Description

The Public Engagement Coordinator is responsible for the development and implementation of adult and children’s programming and educational activities, production of exhibit components, and all aspects of managing the Museum’s volunteer corps.

Primary Duties and Responsibilities

Responsible for the coordination and logistics of all public and educational programs and events from idea development to marketing, volunteer and staff assignments, and program evaluation.
Maintain and update existing programs and develop new educational programs, both on-site and off-site, including group tours, classes and workshops, educational outreach, and special events. Expanding outreach to the smaller and rural communities throughout the area is a priority.
Oversees all elements of volunteer management from recruitment to placement, training, scheduling, retention, and volunteer appreciation activities.
Works with other staff to develop effective methods of outreach, promotion, and education through social media and other methods.
Create and maintain web content, textbook curriculum, and other resources for teachers and students in the county.
Coordinates with other staff to plan, develop, build, and install educational interactives for the museum gallery and off-site venues. Participate in exhibits design, fabrication and installation.
Other duties as assigned (like most museums, all staff members “wear many hats”).
Required Experience and Expertise

A bachelor’s degree in museum studies, history, education, social sciences, communications, or a related field.
Minimum of 2 years’ experience in education, public programming, and/or volunteer coordination in a museum or similar institution. Significant experience may be substituted for education.
Familiarity with formal and informal teaching techniques and theory.
Ability to plan and oversee work assignments, to manage multiple projects, and to work well independently as well as in a team.
Professional and effective communication skills, regardless of audience background or age.
Effective personal time management and prioritization, strong work ethics, and the ability to take direction when needed.
Expertise in computers and software including Microsoft products and Adobe Creative Suite.
Knowledge of or the ability to learn about local/regional history as well as other aspects of museum work such as exhibits and collections management.
Driver’s license and personal transportation for reimbursed travel to outreach programs.
Preferred Qualifications

Master’s degree in a related field.
Minimum of 5 years’ experience in museum education, public education, or other relevant work in a museum or similar institution.
Experience coordinating volunteers for a public or nonprofit organization and creating and implementing volunteer programs.
Experience in exhibits design, fabrication and installation.
Spanish language skills.
Compensation

This is a full-time, salaried position with benefits (health, dental, and vision insurance; state retirement contributions; paid sick and vacation days). The starting annual salary for this position is $48,000 to $50,000, depending upon qualifications.

How to Apply

Interested candidates should submit a cover letter and current resume to meadd@sweetwatercountywy.gov. Review of applications will begin immediately and continue until the position is filled. For best consideration, candidates are advised to submit their applications by February 28,2025.

DIRECTOR OF THE WOOD LIBRARY-MUSEUM OF ANESTHESIOLOGY
SCHAUMBURG, IL – FLEXIBLE HYBRID SCHEDULE

Feel good about your work—and your workplace.

The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to help our members improve the experience and safety of patients in their care. You can be a part of this important work—join more than 160 change-makers, collaborators, and advocates as we continually work towards excellence.

We live our core values of collaboration, dedication, commitment, and improvement every day. And we know that diversity in the way we look, think, learn, and live makes everything ASA does better. Our policies, culture, and people strengthen this commitment every day. As a result, ASA has been named one of the Best and Brightest Companies to Work For in Chicago and the Nation® for the past eight years.

ASA offers flexible hybrid work arrangements, a “dress for your day” mindset, generous time off, plus professional development and educational benefits, so you can write your own story. What’s more because ASA is a professional association—not a corporation—we value performance over profits.

Be part of a collaborative, caring community.

Position Summary:

The Wood Library-Museum of Anesthesiology (WLM) is a 501c (3) foundation of the American Society of Anesthesiologist (ASA). The Director of the Wood Library-Museum of Anesthesiology is responsible for the execution of the strategic plan and the overall management and operation of the WLM in order to accomplish its mission and position WLM for the future. This includes providing leadership to the individual(s) within the WLM team. The Director of the WLM reports to the WLM Board of Trustees and works closely with the WLM President. This position is responsible for maintaining and strengthening relationships with ASA staff to ensure managed services are being met and to facilitate mutual goals including strategic alignment.

Primary Position Responsibilities:

·        Responsible for the implementation of the WLM strategic plan and successful operational outcomes. Develops business plans to achieve strategies, obtains buy in from key stakeholders and executes plans. Implements goals, projects, programs, and policies set by the WLM Board. Drives organizational excellence for the WLM.
·        In conjunction with the WLM Board, creates development plan for WLM and engages member leaders on execution. Provides oversight and direction on WLM’s development projects including donor tracking, follow up, and reporting on progress. Uses external presence and relationship building to garner new development opportunities for the WLM. Ensures development plan is carried out and key metrics are met.
·        Evaluates and aligns staff resources and support required to meet goals and implement/administer WLM initiatives. Leads and manages the staff of WLM to ensure all activities are being carried out. Responsible for the quality, workload, and performance of team members. Considers and, when appropriate, leverages ASA functional expertise in delivering activities. Be an advocate for the team in all circumstances.
·        Works with the WLM President, Board of Trustees, and Committees; responsible for ensuring all calls and meetings are carried out, information is disseminated and follow through on key priorities/tasks is completed. Works closely with WLM President to prioritize goals and projects.
·        Work with the WLM team and ASA Meetings team for execution and coordination of all WLM meetings.
·        Under the guidance and direction of the WLM President and Secretary/Treasurer, responsible for financial planning and oversight:

o   Initiates and develops the annual budget and actively participates in oversight. Reviews monthly statements of WLM financial performance to budget based on YTD activity and estimation of future revenues and expenses. Considers and, when appropriate, leverages ASA’s financial tools, processes, and financial expertise.

o   Assures cost-effectiveness of the work unit for areas of responsibility.

o   Primary WLM contact person with ASA Finance Department to address regulatory and reporting compliance issues regarding the WLM audit process, disbursements, and documentation.

o   Obtains appropriate consultation to ensure legal compliance as a 501(c)(3) organization.
·        Responsible for the off-site collections facility, WLM offices, K. Garth Huston, Sr. Rare Book Room collection, and exhibits, ensuring inventory of all WLM collections is maintained.
·        Lead and guide the direction of the web-site, social media activity, digital initiatives, acquisition and dissemination of additional materials.
·        Responsible for maintaining and strengthening relationships with ASA staff. Maintains communications and works collaboratively with ASA CEO or their designee and other ASA senior team members to facilitate mutual goals and strategic alignment. Oversees managed services arrangements with ASA, including Human Resources, Finance, Information Technology, Legal, Meetings, and Publications.
·        Manage existing and new contracts to ensure accuracy in terms of agreement, transparency in reporting, compliance with regulatory guidelines, and subsequent reconciliation and reporting where required. Initiates engaging outside expertise for review, as necessary.

Position Qualifications:

·        Bachelor’s degree in related field. Master’s degree preferred.
·        Minimum 7 years of experience with program development, communication, and strategic planning. Prior experience in the field of library science, archives or museum science is a plus.
·        Minimum 3 years of managerial experience in a related/smaller function.
·        Prior development experience in a non-profit or related industry is a plus.
·        Previous experience working with organizational volunteers and a Board of Directors/Trustees is a plus.
·        Medical association, medical sciences or other heritage and culture-oriented library/museum/archives experience is a plus. Active participation in related professional organizations preferred.
·        Knowledge of current laws, methodologies, and technologies appropriate to archives, libraries, and museums is helpful. Participation in achieving or maintaining organizational accreditation is a plus.
·        Demonstrated ability to develop and manage a team, with a decisive and collaborative leadership style, entrepreneurial drive, use diplomacy and discernment in communication. Leads with a vision of impact for the future, increase the visibility of the Wood Library-Museum of Anesthesiology, and passionate about the mission.
·        Champion fresh thinking and approaches, seizing opportunities to be innovative and apply thoughts on fundamental concepts.
·        Ability to recommend professional best practices for non-profits and associations.

ASA Benefits:

As part of the health care community, we offer a full slate of health, financial, and wellness benefits to support personal and family needs, including quality medical, dental, and vision insurance at a reasonable cost, 401K match, a free fitness center, breastmilk shipping, CALM subscription, volunteer committees, employee resource groups, and much more. More detailed benefits information can be found at: https://www.asahq.org/about-asa/work-at-asa/benefits.

ASA Compensation Philosophy:

Every three years ASA conducts a market analysis of its positions, ensuring the compensation is comparable with jobs of the same level, skills, and abilities. The consulting company, that specializes in medical association compensation, provides recommendations for position placement and salary range updates. Additionally, ASA reviews the organizations pay strategy, and overall pay equity. ASA is committed to equitable pay for all employees, and we strive to be transparent with our pay practices both internally and externally.

Position Compensation:

This position is an exempt/salaried position. The target hiring pay range for this position is: $100,000 to $150,000 annually. This position is eligible for a yearly bonus/incentive.

The Director of Advancement at the Heritage Museum of Newaygo County is responsible for strategic and funding initiatives to support the museum’s mission.

Development & Community Engagement: The Director will build and maintain relationships with donors, sponsors, and community partners, oversee fundraising campaigns and events, and increase public awareness of the museum’s mission through targeted marketing and outreach.

Grants & Fundraising: This role involves managing the museum’s grant development process, developing strategies for corporate, government, and foundation fundraising, and collaborating with the Executive Director and Board to engage potential donors and align fundraising efforts with the museum’s goals.

Marketing & Communications: The Director will direct the museum’s marketing strategy, oversee the creation and distribution of marketing materials, ensure consistency in messaging, and collaborate with external partners to enhance the museum’s profile.

Leadership & Financial Management: Responsibilities include fostering a collaborative culture, assisting with budget management, developing financial strategies, and serving as an ambassador for the museum.

• Compensation and Benefits
• $63,000-$68,000
• Flexible/Hybrid work schedule.
• Paid time off
• Healthcare center membership for individual or family.

For complete position description, please visit www.newaygocountyhistory.org.  Submit resume, cover letter and a minimum of three professional references by March 1, 2025.

Peabody Essex Museum, Salem, MA, seeks a Director of Exhibition Design to lead its studio, serving as Lead Designer for select exhibitions, managing a $1M budget, and a team of 7-8. Responsibilities include managing in-house fabrication and outsourced services for special exhibitions and collections galleries. Minimum of ten years’ experience in exhibition design for
art/cultural institutions and 4 years of related managerial experience, or equivalent. Salary $100,000 — $120,000 plus benefits. EA/EO. For details www.museum-search.com/open-searches. Apply by 4/4/25 to SearchandRef@museum-search.com. Nominations welcome.

Romare Bearden Graduate Museum Fellowship 2025-2027

About Romare Bearden

Romare Bearden is recognized as one of the most creative and original visual artists of the 20th century. He was known especially for his innovative collages, but also notably worked in watercolor, oil, photomontage, and printmaking. Born in 1911, in Charlotte, North Carolina, he grew up in New York City’s Harlem neighborhood. After graduating from New York University, he began producing political cartoons for The Crisis, the official magazine of the NAACP. Bearden’s first solo show was held in Harlem in 1940, and by the 1950s he was nationally acclaimed. To deepen his knowledge of philosophy and art, he used the G.I. Bill to study in Paris in 1950.

Bearden rose to prominence at a time when African American artists had few opportunities to study art, sell their works in galleries, or exhibit them at museums, which led to his life-long work in education and community alongside his artistic production. He co-founded artist collectives such as Spiral to create art and discuss the responsibility of the arts and artists in the civil rights movement. He was also an inaugural member of the Studio Museum in Harlem. His life and art encompass a broad range of intellectual and scholarly interests, including music, performing arts, history, literature, and global art. He died in New York City in 1988, at the age of 76.

The Romare Bearden Foundation was established in 1990 by the estate of Romare Bearden (1911-1988) to preserve and perpetuate his legacy.

About the Fellowship

The Romare Bearden Graduate Museum Fellowship honors the pioneering artist’s legacy by providing opportunities to early-career museum professionals. The goal of the Fellowship is to promote greater access to the field for individuals from backgrounds that are historically and statistically underrepresented at American art museums. During the two-year paid Fellowship, Fellows work in various museum departments and gain the skills, experience, and confidence necessary to pursue careers in art museums and related fields. The Fellowship embodies Romare Bearden’s vision of creating opportunities and spaces for new voices to thrive and contribute meaningfully to the art world.

Who Should Apply

The Museum welcomes candidates from various backgrounds who will advance the goals of the Bearden Fellowship program.  Examples include, but are not limited to:

·        individuals who are the first from their families to attend college

·        individuals who live in households with incomes below 80% of the national median household income

·        applicants who grew up in households or communities that afforded limited opportunities to visit and engage with museums

·        individuals who have encountered other specific articulable barriers to entry into a museum career

The Bearden Fellowship program also provides opportunities for individuals who articulate and demonstrate a commitment to the goals of the program, even if the candidate does not come from a historically and statistically underrepresented background.

Fellowship Structure

The Fellow will spend the first year of the Fellowship in a cross-departmental position working with various departments, including possible assignments in public programming, interpretive materials, development, marketing, curatorial, research, and audience engagement. The Fellow will spend the second year working on specific significant projects aligned with the Fellow’s interests and the Art Museum’s needs.

As a member of the esteemed Saint Louis Art Museum staff, fellows are mentored by senior-level staff and collaborate with team members throughout the Museum to advance projects tailored to the Museum’s needs and the Fellow’s skills and interests. The museum’s Chief Diversity Officer supervises Fellows.

Qualifications

Eligible candidates must have completed at least one year of graduate coursework by June 2025 in art history, art education, museum studies, cultural history, or related fields. Applicants cannot be enrolled in course work classes during the Fellowship.  Applicants must have excellent written and verbal communication skills and work independently and manage multiple assignments.

Compensation

The Romare Bearden Graduate Museum Fellow receives $44,538/year ($22.84/hour); full-time benefits package along with moving and professional development allowances.

Application Materials

Candidates must complete the online application at www.slam.org/careers, including: upload a resume, a personal statement not to exceed 1500 words (see below for prompt), a writing sample from a previous academic/professional project (not to exceed 1500 words), and undergraduate and graduate transcripts (unofficial are accepted). Only applications with ALL the materials listed will be reviewed. (Suggestion: make note of your login/password so that you can revisit your application to upload or edit attachments)

Application Deadline: March 2, 2025

Dates of Employment: July 21, 2025 – July 31, 2027

Fellowship Questions: Renee Brummell Franklin, renee.franklin@slam.org

Selected candidates will be required to submit to a criminal background check and drug screen before hire.

The Saint Louis Art Museum is committed to fostering a diverse, equitable, and inclusive workplace.

The Museum is an Equal Opportunity Employer. We are committed to treating all applicants and employees fairly based on their abilities, achievements, and experience, without regard to sex, race, age, disability, religion, national origin, color, sexual orientation, gender identity, or any other classification protected by law.

Position Summary

MSU Broad Art Museum:

The Eli and Edythe Broad Art Museum expands perspectives through art by connecting people to ideas and each other. Our focus on contemporary art—in conversation with the historical—encourages engagement with timely issues of local and global significance. Featuring local, national, and international artists, a permanent collection of over 10,000 works, and dynamic public programming, we invite everyone to explore with us. We are dedicated to amplifying stories and perspectives from historically underrepresented communities. We aim to create an inclusive environment for meaningful conversations with the diverse communities we serve. Our approach is guided by values of co-creation and co-learning. We use community-centered strategies to address implicit bias, systemic racism, and social inequalities. These efforts support our goal of creating a more just and equitable society through the arts.

Position Summary

The Operations & Event Coordinator is an integral member of the Operations Department at the Eli and Edythe Broad Art Museum at Michigan State University. The Operations Department supports the museum’s mission through the team-based management of daily museum operations, events, gallery experiences and more. The Operations & Event Coordinator is a public facing position whose primary responsibility is to facilitate exceptional museum experiences for diverse audiences through creative and collaborative event planning. Utilizing excellent time management, problem solving, communication skills and attention to detail this position will serve on the internal programming logistics team, manage the facility rental program, and oversee daily museum operations as assigned. To sustainably maintain the Museum’s 7 day a week operation, shared duties, cross training, and flexible scheduling are core values of the Operations Department. Operations staff work flex schedules including evening and weekend shifts.

Characteristic Duties and Responsibilities

• Support the Museum’s mission, vision, and values through commitment to exemplary visitor experience, fostering a welcoming and inclusive environment for all museum constituents.
• Participate in a team culture of ongoing learning, collaboration, innovation, creativity, and community engagement.
• Maintain working knowledge of museum initiatives, content, and programming.
• Serve as an advocate for the Museum and University at onsite and offsite events.
• Lead onsite teams of student and part time staff during events and assigned operational hours.
• Maintains health and safety standards in order to ensure compliance with University, State and Federal rules and regulations.

Facility Rental Program

• Develop and execute outreach and marketing initiatives to attract and build private event clientele in support of museum revenue goals.
• Manage client communication in a timely fashion including emails, phone calls and in person meetings.
  Provide individualized and creative event planning guidance to ensure the execution of successful events meeting client goals and upholding Museum standards.
• Determine equipment, vendor, lighting and audio-visual needs per event based on facility capabilities, in-house equipment capacity and outsourcing opportunities.
• Plan and execute physical event plans including equipment set-up, operation and tear down.
• Coordinate vendor arrangements and onsite services for facility rental events.
• Create, maintain, and distribute comprehensive event documentation as appropriate to internal and external stakeholders.

Museum Programming

• Play an active role on the Museum programming logistics team designing innovative events to enhance exhibitions, student programming and other Museum initiatives.
• Develop and foster strong and respectful relationships with visiting artists, campus and community partners and cross departmental staff through collaborative event design.
• Serve as event coordinator and onsite manager for assigned Museum events executing planning and execution tasks as detailed in facility rental program.
• Research, evaluate and source custom event components to execute events within established budgets.

Manager on Duty

• Serve as manager on duty during assigned operating hours including public hours, events and non-public days.
• Serve as point person for all operational activities including building schedule, staffing, gallery operations, customer service, data tracking, facility troubleshooting and onsite problem solving.
• Provide engaged supervision to student staff to prioritizing positive visitor engagement, observation of Museum procedures and health and safety standards.
• Serve as primary liaison to Security team, Museum staff and external vendors.
• Remain accessible for questions, trouble shooting and guidance during assigned MoD shifts.

Administrative Tasks

• Execute contracts, invoicing, and payment processing as applicable to event coordination and equipment maintenance tasks.
• Maintain current and thorough tracking of event documentation from planning through post event evaluations.
• Maintain working knowledge of Altru (CRM) for accurate revenue, constituent, and attendance tracking.
• Maintain facility rental program budget including revenue projections and expense planning.
• Manage event equipment inventory, storage and maintenance in coordination with cross-departmental needs.
• Other tasks as required.

Minimum Requirements
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Hospitality, Event Management, Arts Administration or related field; two to five years of related and progressively more responsible and expansive work experience in event management, catering services and team leadership.  Working knowledge of event production including staging and audio-visual equipment.  Excellent communication and interpersonal skills. Ability to work a flexible schedule including evenings, weekends and holidays.

Desired Qualifications
Experience managing a wide range of public events in a multipurpose facility.  Extensive experience working with rental clients and event vendors to execute successful events.  Ability to work both independently and in a collaborative team environment.  A highly organized individual with the ability to effectively work on multiple projects simultaneously. A motivated and flexible individual with an interest in broadening their knowledge in a creative cultural and teaching institution.

Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials
Cover Letter
Resume

Work Hours
Variable. Monday through Friday 8:30am to 5:00pm with regular evening, weekend and holiday work.

Summary of Physical Demands
Regular lifting, carrying, pushing/pulling up to 50lbs. Set up and tear down for events is regularly required. This involves setting up tables, stacking chairs, pushing carts of tables and chairs, bending and lifting/installation of A/V equipment.

The Eli and Edythe Broad Art Museum expands perspectives through art by connecting to people to ideas and each other. Our focus on contemporary art—in conversation with the historical—encourages engagement with timely issues of local and global significance. Featuring local, national, and international artists, a permanent collection of over 10,000 works, and dynamic public programming, we invite everyone to explore with us. We are dedicated to amplifying stories and perspectives from historically underrepresented communities. We aim to create an inclusive environment for meaningful conversations with the diverse communities we serve. Our approach is guided by values of co-creation and co-learning. We use community-centered strategies to address implicit bias, systemic racism, and social inequalities. These efforts support our goal of creating a more just and equitable society through the arts.

Position Summary

The Operations Manager oversees museum operations for the MSU Broad Art Museum creating an inclusive and accessible environment for the diverse museum constituency served. Reporting to the Deputy Director, this position is responsible for the oversight of all operations that support visitors to the museum and logistics around program and events held at the museum ensuring a positive visitor experience. The operations team includes three additional full-time staff and student employees ensuring successful daily museum operation through coordination of visitor services, events, building management, retail sales, audience data and security. Regular work during weekends and evenings is required.

Characteristic Duties and Responsibilities

• Manages facility scheduling and use of building for internal and external activities.  Manages building operations in coordination of public and private events, projects, daily activities, and maintenance needs for Museum.
• Serves as Museum representative for University departments, support units and vendors to coordinate and facilitate museum operations and maintenance.  Key departments include Infrastructure Planning and Facilities and Department of Police and Public Safety.
• Develops and implements processes to ensure efficient building operations.
• Ensure Museum delivers a quality experience to all visitors and users through personnel, process and facility management.
• Facilitates an inclusive, accessible, and welcoming environment for all museum visitors.
• Develops, implements, and monitors the annual building operating budget including revenue streams.
• Develop, implement and maintain Museum event management practices including hands-on planning and event execution.
• Forecasts short- and long-term building needs in accordance with museum industry recommended best practices and manufacturer’s instructions.
• Maintains health, safety, and security standards to ensure compliance with University, State, and Federal rules and regulations, in coordination with relevant University units.
• Sustains working knowledge of museum field best practices and maintains American Alliance of Museum’s accreditation standards.
• Oversee Museum’s existing and future revenue streams including facility rental events and retail sales.
  Ensure daily operation of the Museum through staff scheduling and emergency response as needed. This position will serve as manager on duty in rotation with other operations staff.
• Maintain accurate, efficient and relevant organizational tracking procedures and reporting. Data to include but not limited to visitor information, sales information, building usage, program attendance and survey results.

Minimum Requirements
Knowledge normally acquired in the first two or three years in college, technical, vocational or business school with coursework in arts ; three to five years of related and progressively more responsible or expansive work experience in performing tasks related to the area of employment, requires one to three years supervisory experience; or an equivalent combination of education and experience.

Desired Qualifications

Work experience in arts organization including facilities management and building operations; event planning and production. Experience hiring, training and managing personnel; front line experience in arts organization, and experience with budgeting, accounting and financial analysis;  Ability to work a flexible schedule including evening, weekend and holiday shifts.

• Ability to successfully interface with diverse audiences served by Museum
• Experience working in a museum
• Experience supervising full time, part time and student employees.
• Understanding of technical aspects of building operations and event production.
• Excellent organizational skills with the ability to effectively work on multiple projects simultaneously.
• Interest in broadening their knowledge in a creative cultural and teaching institution.
• A valid vehicle operator’s license at the time of hire where needed to perform duties of the position

Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials
Cover Letter
Resume

Work Hours
Variable. Monday through Friday 8:30am to 5:00pm with regular evening, weekend and holiday work.

Website
HTTPS://BROADMUSEUM.MSU.EDU/

Summary of Physical Demands
Regular lifting, carrying, pushing/pulling up to 50lbs. Set up and tear down for events is regularly required. This involves setting up tables, stacking chairs, pushing carts of tables and chairs, bending and lifting/installation of A/V equipment.