Program Coordinator

  • Full Time
  • Carmel, IN
  • $20.00 - $23.00 USD / Hour

Website Great American Songbook Foundation

Arts nonprofit/museum

Program Coordinator


Supervisor:         Director of Programs – Great American Songbook Foundation

FLSA status:       Non-Exempt


Position Purpose

The Program Coordinator will help advance the Great American Songbook Foundation’s mission to inspire and educate by celebrating the American Songbook. This position will provide key logistics, communication and administrative support for the Foundation’s core educational programs, exhibits and community outreach events. In addition to facilitation of programming, the Program Coordinator will assist with content creation from both a programming and communications perspective, providing assistance with email and website platforms, social media coordination, educational content development and digital programming initiatives.


All employees are required to embrace and consistently practice our core values of Inclusion, Excellence, Collaboration, Integrity and Innovation and actively participate in IDEA (Inclusion, Diversity, Equity and Accessibility) training and initiatives.


Essential Functions and Responsibilities

To be successful in this role, an individual must be able to perform the functions listed below in a satisfactory manner. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions.

Programs, Exhibits & Events  – assist Director of Programs in facilitating the Foundation’s core programs, exhibit activities and annual events, including:

·         The Songbook Academy (premier program) – a national summer music intensive involving an annual recruitment, application and registration cycle; full-scale logistics, scheduling and event facilitation; guest-artist engagement and hospitality; student and family communications; program evaluations; and program outreach.

·         The Songbook Exhibit Gallery (open weekly, some evenings, special events) – including engagement and interaction with weekly visitors, facilitation of periodic tour groups, communication and training of volunteers, coordination of gallery docent schedules and events, and assistance with other exhibit and/or Archives-related events and engagements.

·         Monthly Educational Initiatives – including a music resource program for seniors (Perfect Harmony) with monthly online management and occasional in-person programs, a year-round traveling exhibit program (loans are reservation-based) and online exhibit development (quarterly/biannual basis), management and maintenance of digital Songbook Hall of Fame initiatives, and other educational program support as needed.

·         Outreach and Special Events – networking and logistical support for outreach events including film screenings; talkbacks, clinics and workshops related to core programs and/or one-off events featuring special guests; alumni engagement activities; and new outreach developments.


Communications & Content Support – Collaborate with Director of Programs and Communications Strategist to implement digital communications and educational content via email, website and social media platforms, including:

·         Monthly eNews and Website – copywriting, shared content creation and general maintenance support for the Great American Songbook Foundation’s website and monthly eNewsletter, as well as program-specific communications for the Songbook Academy and Perfect Harmony.

·         Educational Blogs & Media Content – Ongoing development of organic educational content that highlights preservation work, the historical and cultural significance of the American Songbook, and educational resources/engagement opportunities for online followers.

·         Social Media Support – assistance with scheduling/implementation of social media content for Facebook, Instagram, Twitter, YouTube, LinkedIn, etc., as well as shared content creation as directed by Communications Strategist.


Knowledge, Skills and Abilities
The requirements listed below are representative of the knowledge, skills and/or abilities required to perform each essential duty satisfactorily. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions.

Organization (strong attention to detail)
Communication and Presentation Skills
Problem-Solving and Adaptability
Customer/Client Focus
Teamwork Orientation
Event Planning/Management
Creative Writing and Research
Education Focus
Networking and Outreach
Technical Capacity

Education and Experience

To perform this job successfully, an individual must have the following education and/or experience.

·         Bachelor’s degree in Education, Museum Studies, Arts Administration or Business, Music or a related field

·         Practical experience in a museum, cultural institution or nonprofit organization is a plus

·         Experience in event or project planning and management is a plus

·         Experience developing and implementing educational content, curriculum and programming is a plus

·         Communications and marketing experience is a plus

·         A passion for music, culture and history and/or working knowledge of the American Songbook is a plus, as is a professional background in music or a history-related field

Supervisory Responsibility

This position includes no supervisory responsibilities.


Work Environment

This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, copiers, etc. and requires accountability for our core values of Inclusion, Excellence, Collaboration, Integrity and Innovation.


Physical Demands

The physical demands described here are representative of those required by an employee to successfully perform the essential functions of this job. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions.

·         Strong sensory skills, such as good eyesight, hearing and dexterity

·         Ability to bend, push, lift, carry, pull and move up to 25 pounds

·         Ability to speak and listen carefully


Position Type and Expected Hours of Work

This is a full-time, non-exempt position with a full range of benefits, including 401K and Paid Time-Off. Days and hours of work are Monday through Friday, typically 8:30 a.m. to 5:00 p.m. Opportunity for a hybrid work schedule with some work-from-home capabilities scheduled around onsite department needs. Some schedule flexibility is required as occasional evening and weekend work is necessary.


Compensation Range

Compensation for this position will be $20.00 to $23.00 per hour.



No travel is required for this position but may be optional.


Other Duties as Assigned

Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


AAP/EEO Statement

The Great American Songbook Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regard to race, color, religion, age, gender, national origin, LGBTQ, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


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