Senior Preparator
Full-time RegularFirst/Mid LevelChicago, IL, US
30+ days agoRequisition ID: 1015Apply
Salary Range:$70,280.00 To $91,360.00 Annually
We have an opening for a Senior Preparator who oversees the daily operation of preparator and technician staff and spaces and ensures the successful installations of exhibitions through the supervision of staff, enforcement of best practices in collections care, the achievement of departmental and institutional timelines, and scheduling goals. To be successful in this role, you will:

Oversee full preparator and technician teams, manage daily schedules and team assignments at storage locations and in galleries, proactively identify schedule conflicts where additional staffing may be required, and conduct daily meetings during installations.
Supervise, mentor, train, and oversee direct reports on a day-to-day basis, including oversight of special projects and staff management to ensure the effective and efficient operation of all assigned activities and responsibilities and accountability for results.
Assess installation plans developed by Senior Exhibition Production Manager for feasibility and implementation and provide constructive feedback. Develop daily schedule based on final exhibition installation plan.
Collaborate with artist(s) featured in exhibitions to install their works as required within budget and on time.
Manage installation schedules and oversee exhibition fabrication needs for major exhibitions.
Attend interdepartmental meetings related to exhibition planning.
Serve as gallery floor lead on all major exhibitions, managing teams for the duration of the installation and deinstallation.
Manage installation challenges working with Senior Exhibitions Production Manager and Registrars to achieve solutions as needed.
In collaboration with Registrars, develop plans for all exhibition maintenance and event planning.
Work with the Collections and Exhibitions department on maintaining best practices for art handling, storage, packing, and crating.
Oversee maintenance and updates to the woodshop, collection storage, and the MCA warehouse; delegate maintenance tasks to Lead Preparator.
Serve as international and domestic courier for MCA collection works and MCA exhibitions as assigned.
Oversee training and compliance with all OSHA related activity within the department.
QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

5-7 years of museum or other professional art handling experience.
2 years supervisory experience.
Proven ability to manage projects and budgets.
Knowledge of and experience with best practices in art handling, packing, transport, and installation of various types of artworks.
General fabrication and construction skills including woodshop and carpentry experience, working knowledge of gallery lighting, experience working with small mechanical and power tools, and familiarity with moving large/heavy objects and crates.
Experience operating fork/aerial lifts as aides to installation and art movement; have or be willing and able to obtain a lift operator certificate.
Mathematics and measuring skills.
Demonstrated ability to work with care and accuracy while performing job duties.
Ability to work independently, with a partner, or with a larger team, to complete tasks in a timely manner.
Proficiency in Microsoft Office Suite.
Ability to safely lift 60 lbs.
General mobility throughout all museum properties.
BENEFITS OF WORKING AT THE MCA INCLUDE:

Individual and MCA-provided retirement savings plans.
Paid time off.
Pre-tax, reduced rate parking and Ventra/Metra benefits.
Free admission to MCA exhibitions for yourself and guests.
Free admission to many special and member events.
Reduced price tickets to MCA Stage performances.
Discounts on dining in Marisol and in our award-winning MCA Store.
Access to our onsite library.
Opportunities to attend curator-led staff tours.
Free or discounted admission to many other cultural institutions across the United States.
Full-time staff are also eligible for a robust benefits package that includes health, dental, and vision insurance plus free life, AD&D, short-term and long-term disability insurance.

This is a full-time position, with a Monday – Friday 9a-5p schedule that may occasionally include evening and weekend availability as required to fulfill responsibilities and for related museum activities.
40 hours per week.

Principal Function: The Human Resources Generalist is responsible for  volunteer engagement, coordinating and managing the bi-weekly payroll process for all employees, orientation and onboarding for all new hires and adult volunteers, volunteer records, and the maintenance and education of annual benefits while ensuring accurate information is input and maintained in all related systems.

Required Experience:

Volunteer coordination
Volgistics volunteer management software
Paycom payroll system
Excel spreadsheet creation
Human resources office experience
Essential Duties and Responsibilities: Duties include, but are not limited to:

Overseas daily operations and onboarding process for Adult Volunteer program to include orientation, background checks, and training.
Collaborates cross-departmentally to determine and fill volunteer needs including writing volunteer job descriptions, creating shifts in Volgistics, and managing volunteers during festivals and large attendance days.
Attends cross-departmental meetings as needed alongside, or in lieu of, Senior Manager of Talent and Volunteer Solutions.
Works independently on projects related to volunteer or paid staff engagement initiatives.
Maintains and audits the Human Capital Management (HCM) and payroll systems to ensure leaders and employees are inputting information correctly.  Identifies issues and corrects as necessary.
Manages the new hire onboarding functions to include: applicant tracking; background checks; onboarding and orientation of all new hires.  Ensures all processes are complete with all new hires to include required paperwork and any department-specific training.
Coordinates all benefit related events including annual enrollment and training, legal notifications (Safe Harbor, QDIA, SAR, Medicare, COBRA, TEFRA), and vendor communication for new and terminated staff; reviews of billings and all other similar benefits-related needs.
Leads injury reporting and workers compensation process.  Ensures timely reporting of injuries, manages modified duty and transitional duty processes, maintains all documentation and recordkeeping and ensures overall compliance to program.
Administers and oversees the HCM system ensuring up-to-date employee information is housed accordingly and is included in all related and connected systems.  Uses information to create on-going reports to include turnover, overtime usage, attendance tracking, EEO, OSHA, LOA, ACA required audits and reporting, and finance-related reports.
Processes payroll biweekly ensuring pre-audit procedures are followed to confirm accuracy of paychecks.
Maintains and regularly audits employee human resources files adhering to all retention requirements.  This includes, but is not limited to the following:  personnel, medical, LOA, Workers Compensation, payroll, benefits, and I-9 files.
Fields and responds to human resources related questions to include: benefits; payroll; HCM; policy; procedure; legal; and employee-related issues.  Refers any concerning issues to the Associate VP, Human Resources for direction and/or resolution.
Advises on all LOA processes, procedures and legal requirements according to FMLA, ADAAA, and worker’s compensation guidelines.
Collaborates with all departments to ensure human resources issues and needs are identified and addressed providing resources and training, as necessary.
Supports the Associate VP, Human Resources in accomplishing all human resources-related goals and needs of the organization.
Supervisory Responsibilities:  This job has no supervisory responsibilities.

Education and/or Experience: Bachelor’s Degree (B.A./B.S.) in human resources, general business, business administration, or other related field is required; or  three plus year’s related experience and/or training; or equivalent combination of education and experience is required.  Previous experience in a payroll, benefits administration, or human resources role is required. SHRM certification or being in the process to attain SHRM certification is desired. Previous experience working in the museum and/or entertainment park industry is desired.
Qualifications
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the organization. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Competencies: To perform this job successfully, all employees at Conner Prairie should demonstrate the following competencies:

Customer Service – Responds to requests for service and assistance; Manages difficult or emotional customer situations focusing on listening without interrupting and keeping ones emotions under control; Solicits customer feedback to improve service; Maintains confidentiality and meets commitments; Remains open to others ideas and tries new things.
Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.
Diversity – Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality/Quantity – Demonstrates accuracy and thoroughness; Looks for ways to promote and improve quality; Applies feedback to improve performance; Monitors own work to ensure quality; Meets productivity standards; Completes work in a timely manner; Strives to increase productivity and works quickly.
Safety/Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Attendance/Punctuality/Dependability – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and events on time; Follows instructions; Responds to management’s direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternative plan.
Job-related Competencies – To perform this job successfully, employees in this job should demonstrate the following competencies:

Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Other Skills and Abilities: The following skills and abilities are either required or desired.

Computer software skills required include: Microsoft Outlook, Word, Excel, PowerPoint, and Adobe. Familiarity with HCM and payroll systems is required.
The employee must possess strong coaching and counseling skills and have the ability to be able to train and motivate employees at all levels.
A thorough knowledge of local, state and federal employment-related laws is required. Paying attention to detail is essential.
A working knowledge of OSHA and workers’ compensation laws is required.
A working knowledge of laws and regulations relating to insurance benefits, the Patient Protection and Affordable Care Act (PPACA) and COBRA administration is required.
A working knowledge of 401(k) plans and the related filings required is required.
The ability to operate a computer, printer, copy machine, scanner, fax machine, and other office equipment is required.
The ability to speak, read and write in English is required. Spanish is desired.
Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently will stand; walk; and lift and/or move up to 25 pounds.  The employee occasionally will climb or balance; stoop, kneel, crouch or crawl; and taste or smell.

Specific vision abilities required by this job include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee occasionally is exposed to working near moving mechanical parts and the risk of electrical shock when working with office equipment and outdoor weather conditions.  The noise level in the work environment is usually quiet to moderate.

While the offices of Conner Prairie are open from 8:00 a.m. to 5:00 p.m., Monday through Friday, this position may require work beyond these hours and on the weekends. It also may require occasional domestic travel.  Thus, a valid driver’s license is desired.

Organization: Upcountry History Museum

Location: Greenville, SC

Reports to: Director of Education & Programs

Classification: Non-Exempt, Full-time

Annual Salary Range: $40,000 – $50,000 plus benefits

Job Summary: The Upcountry History Museum is seeking a full-time Education & Program Coordinator. The Education & Program Coordinator is an experienced colleague with a talent for creating programming, a love of history, and a passion for engaging the public with museum collections, exhibitions, and experiences.  The Museum values a strong commitment to ethical practices in cultural heritage management, creative thinking, and enthusiasm for collaborative work.

Reporting to the Director of Education & Programs, the Education & Program Coordinator works a 35 hour per week schedule with occasional evening and weekend work. The Education & Program Coordinator provides support and leadership for the development, implementation, and promotion of the Museum’s growing suite of educational programs, including school, adult, and public programming.

The Education & Program Coordinator conceives, develops, and implements a diverse portfolio of programs which includes school programs that connect the South Carolina Core Curriculum Standards for STEAM and Social Studies, as well as the development and delivery of adult and community programs (Lectures, classes, events, specialty tours and partnership programs).

The position works closely with the Director of Education & Programs and collaborates with a wide range of community organizations and partners.  The Education & Program Coordinator is enthusiastic about community outreach, public speaking and making the critical themes of history accessible to the public.

Essential Duties and Responsibilities:

A.  Education and Programs:

• With the Director of Education & Programs builds and strengthens partnerships with K-12 schools, home schools, early childhood education providers, and organizations identified as strategic Museum partners.
• Interprets museum content to develop both standards-based and informal education programming for school groups K-12, adult groups, and general museum visitors.
• Researches, develops, and organizes materials for program activities including documentation of lesson/activity plans.
• Develops and implements outreach programs including online lesson plans, traveling trunks, onsite and off-site field trips for multiple grade levels and disciplines.
• Develops and administers a diverse slate of adult programming through the identification of themes, audiences, and interpretive methods. Identifies emerging trends, ideas, and topics in education, history, and the cultural arts.

B. Marketing

• Comfortable with public speaking including television, newspaper, and radio interviews.

C.  Other

• Maintains a high level of content knowledge of the history of the Upcountry South Carolina.
• Assists with docent training.
• Represents the Museum to the public, members, and other stakeholders at community events, exhibition openings, and other events.
• Performs other duties as assigned.

The intent of the job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions in this classification and shall not be construed as a declaration of the specific duties and responsibilities of any specific position. Employees may be requested to perform job-related tasks other than those specifically present in this description.

Training, Skills, Education and Experience:

• Bachelor’s degree in Education, Museum Studies, History and/or related field preferred.
• Minimum 3 years’ experience in creating and leading formal or informal public education in a museum or similar setting.
• Minimum 3 years of experience working with teachers and schools.
• Knowledge of contemporary educational methods and philosophies, especially for informal learning environments.
• Ability to speak in front of groups and represent the Museum professionally.
• Demonstrated experience working with people of diverse racial and ethnic identities, socio-economic backgrounds, gender, and abilities.
• Proficiency in Microsoft Word 365 (Word, Excel, PowerPoint) and database software.
• Ability to work in a fast-paced environment, on multiple, varied projects and the flexibility to adapt to changing priorities.
• Excellent interpersonal and organizational skills, detail-oriented, and ability to follow through.
• Demonstrate research and writing experience; excellent proof-reading and writing skills.
• Ability to work both independently and with co-workers, interns, volunteers, and the public professionally and tactfully, and support management decisions and goals, in a positive, professional manner.
• Mut be willing to help others succeed and be respectful of deadlines.
• Possess a valid driver’s license and a personal vehicle.

Additional Preferred Qualifications

• Experience working in a museum, historical society, or other public history venue.
• Experience working in collaboration with K-12 teachers.
• Development of collaborative programming with multiple partners.
• Curriculum writing for formal and informal environments.
• Knowledge of the use of social media for formal education.

Personal Qualifications

• Highly motivated and detail oriented.
• Outgoing, energetic, and passionate about history and culture.
• Flexible and collaborative personality.
• Excellent organizational and interpersonal skills, ability to multi-task and follow through.
• Creative and innovative and adaptable to changing situations and circumstances.

Work Conditions

• Work is performed under usual office conditions.  Some evening and weekend work may be required.
• Some standing, walking, bending, frequent use of hands, stooping and lifting (at least 25 pounds) is needed.

The Upcountry History Museum is firmly committed to equal employment opportunities for all persons and is an EEO Affirmative Action Employer.

Please send cover letter, resume, and contact information for three professional references to:

Mrs. Dana L. Thorpe

CEO

Upcountry History Museum

540 Buncombe Street

Greenville, SC 29601

dana@upcountryhistory.org

No telephone calls please.

The New York Yacht Club seeks an experienced and strategic Curator of Collections to steward and interpret a distinguished collection of maritime art and artifacts.
Responsibilities include exhibitions, acquisitions, cataloging, and care of objects at the Club’s New York and Newport locations. Salary range $90,000–$120,000 plus benefits. EA/EO. Apply by July 8, 2025, to SearchandRef@museum-search.com. Visit www.museum-search.com/open-searches. Apply early: applications will be reviewed on a rolling basis. Nominations welcome.

Department: Engagement
Reports to: VP of Engagement
Compensation: $90,000
Educational/Degree Requirement: None
Exempt or Nonexempt: Exempt
Hourly or Salaried: Salaried
Hours Per Week: 40
Hybrid or On Site: Hybrid; Onsite minimum 3 days week
Language proficiency: English. Proficiency/familiarity with another language is a plus but not required.
Schedule: Monday-Friday 9-5; Weekends and evenings as required for special events and donor engagement

WHO WE ARE AND WHAT WE DO:

The American Swedish Institute is a gathering place for all people to share experiences around themes of culture, migration, the environment, and the arts, informed by enduring links to Sweden. The American Swedish Institute and the historic Turnblad Mansion have been mainstays for cultural education and engagement in Minneapolis since 1929.

OUR MISSION:  

The American Swedish Institute is a gathering place for all people to explore diverse experiences of migration, identity, belonging and the environment through arts and culture, informed by enduring links to Sweden.

OUR VALUES: 

Stewardship – We embrace the legacy of stewardship given to us in the Turnblad Mansion, Nelson Cultural Center, and our collections.

Hospitality – We invest in our role as a welcoming and joyful place for all people and foster authentic relationships with communities local, national, and international.

Learning – We offer transformational, varied learning experiences by providing platforms for reflection, participation, collaboration, and the exchange of ideas.

Difference – We honor variation and interconnections among cultures and histories, engaging with the complexities, creativity, and consequences of their interactions.

Innovation – We create innovative programs, collaborations, and experiences that embrace beautiful design and encourage new ways of thinking.

Sustainability – We embody our social and environmental responsibilities through programs, facilities, and operations that sustain the well-being of our organization, communities, and the natural world.

POSITION SUMMARY: 

The Director of Development is responsible for annual fund development and donor stewardship that strengthens the foundation for growth in individual gifts. Specifically, the Director of Development is responsible for annual fund planning, budgeting, implementation and evaluation including prospect identification and gift solicitation of select individuals, funders and/or sponsors. The Development Director will work as part of the Engagement Team and collaborate in order to accomplish ASI’s monetary fundraising goals and donor initiatives.

ESSENTIAL DUTIES & RESPONSIBILITIES: 
Fund & Donor Development

• Create and implement annual development plan and budget based on general operating expenses, programmatic needs and other ASI initiatives
• Create and execute capital campaign strategies including goal setting, developing messaging, and tracking progress
• Lead & manage ASI’s development efforts to raise funds as identified by the VP of Engagement
• Build and strengthen ASI’s fundraising capacity through attention to a culture of philanthropy, giving trends, identifying new funding sources, and cultivating donor and funder relationships
• Partner with the VP of Engagement on all major fund development initiatives providing guidance and support as needed
• Develop and grow ASI’s donor base by deepening relationships with existing donors and actively engaging members to support ASI’s mission through annual, major, capital, or planned gifts
• Plan and organize special events for donor engagement

Administration

• Work collaboratively with Leadership Team and across departments to identify grant opportunities and prioritize initiatives
• Write grant proposals and reports to government, corporate, and foundation funders
• Work with Engagement Partners on planning membership goals including development strategies for recruiting and retaining membership
• Work closely with Finance team to analyze and monitor revenue data
• Work closely with Experience Team to develop effective donor communications and marketing materials

Diversity, equity, accessibility, and inclusion: 

Diversity, equity, accessibility, and inclusion (DEIA) are core functions of all positions at ASI. While some roles may have more specific responsibilities, the items below are a part of everyone’s role:

• Demonstrate a commitment to DEIA through continuous personal development, modeling inclusive behaviors, and proactively managing bias to help cultivate and promote a culture of inclusivity and belonging for all staff.
• Proactively work on your own and collaboratively with other museum staff to ensure equitable and representative experiences for all museum visitors and program participants.
•  Perform other duties as may be assigned.

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

QUALIFICATIONS:

• 5-7 years in development and managing fund development activities in non profit field
• Demonstrated ability to connect with different audiences and build long-term relationships that positively impact organizations
• Proven track record to prospect, cultivate and manage donor relationships.
• Solid organizational skills with ability to manage multiple competing priorities in a fast paced environment with close attention to detail
• Strong verbal and written communications skills
• Strategic thinker with ability to develop capital campaign structures and strategies
• Demonstrated ability to analyze data, understand audience, and impact revenue goals
• Supervisory experience and ability to coach and mentor staff
• Collaborative leader able to work across departments
• Proficient using MS office products and donor databases

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Equal Opportunity Employer: 

ASI provides equal employment opportunities for all persons regardless of age, race, color, religion, creed, national origin, marital status, familial status, sex, gender identity and/or expression, pregnancy, sexual orientation, disability, veteran status, genetic information, status with regard to public assistance, or any other characteristic protected under federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.