Development & Visitor Services Coordinator

The Development & Visitor Services Coordinator supports the Field House Museum’s membership, donor relations, fundraising initiatives, and visitor experience. This position plays a key role in advancing the Museum’s development efforts while ensuring a welcoming and professional environment for all visitors. Working closely with the Executive Director and Museum staff, the Coordinator helps cultivate donor and member relationships, supports fundraising and grant initiatives, manages communications, and oversees daily visitor services operations.

Primary Roles and Responsibilities

• Donor & Membership Management
  • Assist in the development and implementation of donor relations and planned giving programs.
  • Cultivate and maintain positive relationships with donors, members, and the public.
  • Manage donor and membership records with accurate and timely data entry.
  • Prepare and send gift acknowledgments and membership materials, ensuring timely processing and communication.
  • Oversee day-to-day membership communications, including renewals and inquiries.
  • Support strategies to maintain and grow Museum membership.
• Fundraising & Grants
  • Assist the Executive Director in planning and implementing annual fundraising strategies, including direct mail and
    campaign support.
  • Research and identify potential funding sources, including individuals, foundations, and corporations.
  • Support the preparation of grant applications and related materials.
  • Assist with donor stewardship and recognition efforts.
• Special Events
  • Assist in the planning and execution of fundraising events and Museum programs.
  • Help develop event budgets, timelines, and cost estimates.
  • Support smaller membership, outreach, and community engagement events throughout the year.
  • Attend Museum events and programs to engage with donors and visitors.
• Communications & Marketing
  • Assist in creating and distributing marketing and promotional materials, including press releases, event invitations, and digital communications.
  • Support the Museum’s website, email communications, and social media platforms.
  • Ensure consistent messaging and branding across all communications.
• Collaboration & Support
  • Work collaboratively with the Curator and Special Collections Curator to support programs, exhibits, and events.
  • Assist with administrative tasks and special projects as needed.
  • Support overall Museum operations to ensure smooth day-to-day functioning.
• Other Duties
  • Docent tours as needed.

Compensation: $18.91/hour
Hours: 30 hours per week
Work Week: Thursday – Sunday (7.5 hours/day) or Wednesday – Sunday (6 hours/day)
Benefits: Paid holidays when the Museum is closed
Reports to: Executive Director