Website World Chess Hall of Fame

Position Title: Registrar
Organization: World Chess Hall of Fame
Job Function: Registrar/Collections Management
Entry Level: No
Location: Saint Louis, Missouri
Posted: April 18, 2017
Job Type: Full Time
Minimum Education: BA/BS/Undergraduate
Minimum Experience: 2-3 years
Required Travel: 0-10%
Salary: Commensurate with experience

Accepting Applications through May 15, 2017. Review of applications will begin immediately.

Job Description and Position Summary:

The World Chess Hall of Fame (WCHOF) seeks an experienced Registrar. The Registrar will support the WCHOF’s exhibitions program by overseeing and managing all aspects of the permanent collection’s care, safety and documentation of the museum’s collection, which numbers over 10,000 objects in compliance with professional museum standards. The Registrar will also manage and maintain a database of the collection using PastPerfect, as well as arrange national and international loans and monitor environmental conditions in galleries. Other possible duties will include assisting with loaned objects for traveling exhibitions.

The Registrar will report to the Chief Curator and work closely with the Assistant Curator, Exhibitions Manager, Gallery Manager, and Gallery Attendants.

Job Responsibilities:

• Assist Curators with execution of agreements and contracts for loaned objects and independent contractors involved in exhibition-related activities
• Coordinate packing and shipping arrangements for objects on exhibition checklist, including loaned objects, (oversee handling, packing, movement, and inspection of all objects entering or leaving organization, including traveling exhibitions)
• Register incoming loans and track exhibition-related activity of all objects (in collection and loans) through PastPerfect, and ensure terms of loan are properly communicated to staff and upheld while object is in the care of WCHOF
• Arrange insurance for objects on loan working with insurance broker to ensure proper wall-to-wall coverage for loaned objects, updating broker with transit information, as well as providing them with a copy of the Exhibition checklist for proper coverage of objects on view
• Secure and manage rights and reproductions for loaned objects and ensure information is shared with PR, Web, and Education & Outreach
• Responsible for overseeing the inspection of objects entering and leaving WCHOF and the execution of incoming/outgoing condition reports
• Responsible for overseeing and coordinating object moves as related to gallery installation and desintallation for special events as well as for exhibitions activity
• Track exhibition expenses related to loans, shipping, installation needs, etc. for Exhibition Budget
• Process new acquisitions (through donation, purchase) to the collection, and apply established Collections Management procedures for their safekeeping, storage and movement
• Compose concise and accurate descriptions of objects
• Assign accession numbers to all uncatalogued objects in the museum’s collection, in accordance with the institution’s established registration system register and assign accession numbers to all objects in collection according to established registration system to a previously unaccessioned and uncataloged collection
• Establish procedures for maintaining records of accession, condition, and location of objects in collection, both permanent and loaned, and for overseeing movement, packing, and shipping of objects to conform to insurance regulations and best practices
• Maintain and monitor Cataloguing Guidelines, Collections Management Procedures, and update the Collections Management Policy
• Maintain and update WCHOF’s Facilities Report
• Monitor art storage and exhibition spaces for temperature/humidity, environmental hazards, safety, cleanliness, pests, and ongoing maintenance concerns
• Responsible for ensuring WCHOF’s compliance with AAM’s best practices and other state and federal laws regarding the collection and incoming loans

Position Requires:

• Bachelor’s Degree; Master’s Degree Preferred in Art History, History, Museum Studies or similar field
• Minimum of 2-3 years experience in a museum or similar non-profit center
• Excellent attention to detail
• Strong commitment to quality control, excellent communication, and collaboration
• Strong computer skills: expert facility with MS Office, including Word, PowerPoint, Google Drive, and Excel Experience with PastPerfect preferred
• Previous experience shipping loans and/or exhibitions domestically and internationally
• Knowledge of current best practices and standards in the field (including art handling, packing and shipping)
• Excellent organizational, interpersonal, and communication skills (both written and verbal)
• Demonstrated ability to prioritize tasks and to meet competing deadlines in a fast-paced, deadline-driven environment
• Ability to be equally effective when working independently or as a part of a team
• Ability to manage multiple complex projects in a fast-paced work environment
• Some travel may be required
• The final candidate must successfully pass a background check

No chess playing skills required.


Initial review of applications will begin immediately and continue until a suitable candidate is identified. The anticipated start date for the position is June 1, 2017. Qualified applicants should send a letter outlining their interest and qualifications for this position, resume or CV, and three references to:

Shannon Bailey
Chief Curator
World Chess Hall of Fame
4652 Maryland Avenue
Saint Louis, MO 63018
(314) 367-9243 x103

For Email submissions, please put REGISTRAR SEARCH in the subject line.

The Chess Club and Scholastic Center of Saint Louis and World Chess Hall of Fame admit students and visitors of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.

The Chess Club and Scholastic Center of Saint Louis and World Chess Hall of Fame complies with the Internal Revenue Service’s guidelines regarding publication of its non-discrimination policy in its brochures, catalogs, advertisements and otherwise making it known to the general community.

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