Development Operations Coordinator


Website Weisman Art Museum/University of Minnesota

Weisman Art Museum/University of Minnesota

The Development Operations Coordinator is a critical member of the WAM Development team and reports to the Chief Development Officer at WAM. The person in this position will be a self-starter who is able to prioritize workload, and work collaboratively with WAM team members.

Compensation: $47,000 – $55,000

The Development Operations Coordinator:

·      Develops and/or implements processes to support donor relations, annual and major giving, and stewardship.;

·      Provides support in stewardship and recognition efforts for donors. Generates and oversees completion of memorandum of agreements (MOAs) and fund creation requests. Supports and engages with Board members ;

·      Participates in the management and execution of activities to advance donor fundraising potential;

·      Develops and manages WAM grant proposals and reporting, including statistical reporting done by program staff and gathered by the development operations coordinator;

·      Develops communications plans and strategies to support programming, services, and/or initiatives, and engage prospective donors and friends.;

·      Delivers proposals to prospective donors, requesting and/or closing on gifts.;

·      Responsibilities may include management of comprehensive campaign operations, which includes participation in campaign planning and execution, assisting with volunteer management, campaign reporting, and donor stewardship.

30% Major Gifts Development:

Develop and implement strategies for each prospect, including ways to increase
involvement of donors and prospects in the activities of the museum.

Utilize expertise of colleagues at the Foundation’s offices: Leadership Annual Giving, Planned Giving, Gift Administration;

Develop a portfolio of approximately 50-75 actively managed prospects in the $10k-$25k category;
Qualify prospects into major gifts prospects at the $25,000+ level;
File timely and accurate gift reports with the University of Minnesota Foundation’s Donor Management System (DMS);
Provide regular progress reports on the prospect cultivation and solicitation;
Assist in management of museum recognition and fundraising events, including exhibition openings and small donor gatherings;
Manage the “Acknowledgements 2.0” process in partnership with the Foundation (automated thank-you emails, mailings, and personal calls);
Primary liaison for donor event RSVPS and sending e-invitations.

30% Annual Giving Project Management

Broaden and increase the level of contributed revenue through implementation of annual giving campaigns;
Maintain portfolio of member prospects for identification, qualification, cultivation, and solicitation;
Manage the museum’s annual development calendar of events, mailings, reports, and special campaigns;
Manage tri-annual appeal mailings (copy, asset design, and query selection) in collaboration with the Foundation’s Annual Giving Dept and University Printing Services;
Serve on Development-Marketing team with colleagues ;
Develop and implement communications strategies for prospective members and first-time donors;
Serve on museum task forces and committees as assigned.

25% Grants Management:

Maintain the annual grants calendar of proposals and report requirements for governmental agencies, corporations, and private foundations;
Manage the gathering of statistics from program staff for the purpose of grant reports;
Work with program staff to develop, submit and manage grant proposals, including the submission process with Sponsored Projects Administration (SPA) personnel;
Insure that reporting for grants is done in a timely fashion;
Stay informed of current and future program funding needs determined by artistic leadership;
Assist in the creation of a new sponsorship program in conjunction with existing programming;
Provide progress reports on prospect cultivation and solicitation;
Become trained in proposal and reporting requirements set by the University’s Sponsored Projects Administration, working closely with the museum accountant.

15% Data Management and Gift Administration:

Manage the regular gift processing, pledge reminders, and proper acknowledgements (in collaboration with the U of M Foundation’s Central Stewardship Services) and oversee maintenance of donor records in the DMS database; prepare reports as directed;
Maintain a high level of confidentiality with secure database and sensitive research data;
Serve as the primary list and report generator for senior staff analysis;
Other

•       This position requires travel within the Twin Cities metropolitan area and the state of Minnesota, as well as occasional attendance at local evening and weekend events.

Qualifications

Required:

Baccalaureate degree, plus two years of experience
Excellent interpersonal and communication skills, including customer service, conflict resolution, and facilitation;
·       Strong analytical and problem solving abilities;

·       Strong organizational skills;

·       Ability to collaborate with and coordinate with multiple internal and external stakeholders.

·       Ability to manage multiple priorities;

·       Demonstrated experience working with databases, websites, and related technologies.

Preferred:

1-3 years of development, alumni relations, project or event management or transferrable

How To Apply

Applications must be submitted online through the U of M job website. Position number: 352407

You will have to complete an online application for the position and MUST attach the following:

cover letter
resume
list of three professional references with their contact information

To request an accommodation during the application process, please e-mail

employ@umn.edu or call (612) 624-UOHR (8647).

To apply for this job please visit hr.umn.edu.