Grants Coordinator

Website The Eiteljorg Museum of American Indians and Western Art

Telling Amazing Stories

The Eiteljorg Museum of American Indians and Western Art invites applicants for the position of grant coordinator within the museum’s development team. If you love wordsmithing, enjoy working in a collaborative environment, and have a keen eye for detail, this position may be for you. The grant coordinator will administer the museum’s grant program, including researching funding opportunities and writing proposals, gathering program and budget information from colleagues in other departments, submitting timely proposals and reports, and monitoring compliance with grant agreements. The grant coordinator reports to the director of development and will work closely with other development and marketing staff.

This is a full-time position with no direct reports that includes benefits such as retirement, health, vision and dental insurance, paid time off, and short/long term disability. Salary is $45,000. Museum policy allows for limited remote work with the expectation that staff work from the museum at least three days a week.

Essential Duties and Responsibilities:

  • Work collaboratively with the director of development and development coordinator to administer the grants program and support the work of other development team members.
  • Research local, regional, and national foundation and government funding opportunities and requests for proposals (RFPs) to develop a pipeline of current and prospective funders for the museum’s general operating expenses, exhibits, and programs. Maintain a prospect list with deadlines that can be shared with project personnel.
  • Work closely with project leaders in other departments to develop proposal ideas, set timelines, gather necessary information, and formulate grant budgets.
  • Write and submit compelling proposals, letters of intent (LOIs), and interim and final grant reports in accordance with guideline requirements and standards.
  • Monitor compliance with grant agreements and budgets. Track outcomes and spending in cooperation with the finance team and project leads. Coordinate with the development and marketing teams to ensure grantor organizations receive appropriate recognition.
  • Communicate by phone, email, and in person with current and prospective funders regarding proposal opportunities and submissions.
  • Maintain a grants-related file system that is up-to-date and accessible in a shared server folder.
  • As part of the Eiteljorg team, help provide the best visitor and donor experiences possible. Assist as needed during peak visitation, public programs, and special events.

Education and/or Work Experience Requirements:

  • Bachelor’s degree or equivalent professional experience
  • At least one year of proven experience in professional writing, grant writing, general fundraising, arts administration, or nonprofit work
  • Ability to read, interpret, and analyze documents such as reports, publications, and applications
  • Creative and technical writing skills with the ability to distill complex information into persuasive, engaging reading material
  • Ability to research prospective funding opportunities, develop multiple proposals simultaneously, steward relationships with current funders, and provide accurate and timely reports
  • Understanding of nonprofit budgeting and ability to monitor spending compliance
  • Highly organized professional with attention to detail, the ability to manage multiple concurrent projects, and commitment to meeting deadlines
  • Ability to maintain confidentiality and sensitivity to people from a wide range of cultures and backgrounds
  • Ability to work as a team across departments and engage with other museum staff while also autonomously managing grant program workflows

Physical Requirements:

  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
  • Must be able to talk, listen and speak clearly on telephone

General Work Competencies:

  • Interactions with colleagues, cooperation, and support of teamwork within the organization, communication with supervisors/peers/subordinates and comprehension of others ideas, and ability to motivate others and provide leadership in the organization
  • Patron relations; service and support of external constituents
  • Work habits and daily attendance
  • Valuing Diversity: Treats all individuals fairly and respectfully, works effectively with others, regardless of their background, position, or status; ensures that opportunities are equally available to all; respects different values and viewpoints

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