Registrar and Museum Manager

Website Schingoethe Center of Aurora University

Reporting to the Director, the Registrar and Museum Manager assumes responsibility for the following Museum functions: registration/collections management; exhibition preparation; administrative management of museum and museum studies minor. This position entails advising student internships and teaching at the University level.

Position Purpose: Registrar duties include managing the safety of collection at all times; monitoring museum environment; supervising long-term digitization project; managing object files; assisting with university archives; managing incoming donations and purchases; ensuring compliance with museum ethics and the law; updating policies related to the care and management of collection. In addition, this position assists the Director with the coordination in administrative areas including: artist contracts; insurance and shipping for exhibitions; arranging accommodations for visiting artists/scholars; organizing and managing events associated with exhibition; maintaining exhibition calendars; documenting exhibitions; purchasing goods and services; reconciliation of accounts; and answering inquiries related to exhibitions. In collaboration with the Director, the Registrar/Museum Manager oversees scheduling and directs student museum workers and museum studies internships. Teaching opportunities will be a part of this position. Must be able to work well with multiple constituencies.

Core Competencies:

Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
Handles all information with tact and discretion and recognizes the confidential nature of university business.
Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

Oversees all registration aspects for storage and handling of art, including records management, inventory control, policy writing, insurance, and risk management.
In accordance with best practices, ensures proper handling, documentation, photography, accessioning, and condition reporting of art objects entering Schingoethe, either on loan or for acquisition.
Coordinates all logistical movement of works of art, for incoming and outgoing loans including shipping, cataloging, and condition reporting.
Performs necessary inventory of collection, in accordance with best practices.
Maintains the collections database (PastPerfect).
Monitors building climate, lighting, cleanliness, pest management, and safety in accordance with best practices for collections management.
Acts as Museum liaison with the Smithsonian and other individuals/organizations for loans, bequests, donations, acquisitions as directed by the Director.
Establishes and revises the museum’s collections management policy and emergency preparedness policies and procedures and trains museum staff, as needed. Assists in the development and implementation of museum-wide policies and procedures involving collections care and maintenance.
Supervises daily maintenance of all exhibitions.
Manages museum accounts and subscriptions.
Records daily/semester/annual attendance and generates reports.
In collaboration with the Director, supervises student workers and museum studies interns.
Teaches one Museum Studies class a year.
Other duties as assigned.

Essential Job Requirements:


Master’s degree in museum studies or related discipline.
1-3 years of experience working in a related capacity in a museum or gallery.
Understanding of Registrar/Collections Management functions.
Familiarity with Museum environment and professional best practices.
Understanding of PastPerfect software (or similar software).


Excellent oral and written communication skills.
Planning, prioritizing, multi-tasking and organizational skills.
Problem assessment and problem solving.
Flexibility and ability to adapt and work in the best interest of the Museum.
Working knowledge and use of programs ie: InDesign, Word, Excel, Photoshop.
Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Please send resume with cover letter and contact information for three references including name, telephone and email address.

Salary Range: $40,000-50,000 plus benefits

Best Consideration Date: January 31, 2022

Apply to:

Aurora University
Human Resources
347 South Gladstone Ave
Aurora, IL 60506
630-844-5650 – fax – email

Aurora University is an Equal Opportunity Employer.

To apply for this job email your details to