Administrative Support Specialist

Summary of Job

The Administrative Support Specialist position is a high profile clerical position performing a variety of public relations and administrative duties for the Rahr-West Art Museum. Occasional evening and weekend work required. The Administrative Support Specialist works under the general direction of the Rahr- West Art Museum Director.

Responsibilities 

• Perform receptionist duties such as answer telephone and greet visitors. Interact effectively with visitors, telephone customers, board members, staff and others.
• Process and manage accounting documents for billing and revenue.
• Organize and maintain filing system.
• Maintain computer databases for items such as the publicity distribution list, membership list, and budget entries.
• Schedule special events, facility usage, and tours.
• Assist with development and implementation of special events and educational programming.
• Schedule and relay assignments to volunteers, grant program employees and security guards.
• Prepare and distribute correspondence to various audiences.
• Create solicitation materials (hard copy and digital) and prepare bulk mailings.
• Assist in the maintenance and proliferation of digital social media and website
• Serve as staff representative, take minutes, create and distribute correspondence for board meetings.
• Assist and orient visitors with the museum, including sales from Rahr-West art Museum Gift Shop.
• Assist Curatorial Staff in creating and managing multiple exhibitions annually.

Qualifications 

Education:
High School Diploma or equivalent required. Administrative Certificate preferred

Experience:
5-7 years in secretarial or administrative assistant position preferred

Certifications/Licenses:
Must possess a valid driver’s license. CPR Certification desired

Knowledge, Skills, & Abilities:
Proficiency with Microsoft Office applications required; Professional and effective communication skills required; Proficiency with general accounting principles and accounting software systems; Proficiency with Adobe Photoshop, Microsoft Publisher or similar desktop publishing program; Ability to prioritize and work independently with minimal supervision.
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Salary: $20.52 – $23.45 Hourly plus City of Manitowoc Benefits package including Wisconsin Retirement System

The City anticipates filling these positions pending Committee approval and funding.

THE CITY OF MANITOWOC PARTICIPATES IN E-VERIFY. FOR INFORMATION ABOUT E-VERIFY, PLEASE VISIT http://www.uscis.gov/e-verify.

The City of Manitowoc is a qualifying Public Service Loan Forgiveness organization.