Collection Registrar

Website Mott-Warsh Collection

Job Summary:

Under the direction of the Mott-Warsh Collection (MWC) Director, Curator & Collection Educator, the successful candidate will perform a variety of duties ensuring the overall safety, preservation, maintenance, access, and documentation of fine art in the MWC on exhibit, in storage, and on loan. All duties shall be performed according to MWC policies and procedures and the guidelines prescribed by the American Alliance of Museums.

Primary Duties and Responsibilities:

  • Manages all aspects of collections care utilizing the MWC’s collections management software system (PastPerfect Museum Software) and following and implementing accepted museum professional standards and practices.
  • Receives and catalogues new acquisitions; maintains catalogue records both digital and paper; maintains collection archives; prepares documentation including provenance history for new accessions; and researches documentation for deaccessioning.
  • Digitizes collection images to be included in database; performs periodic software upgrades and database system migrations; assesses need for metadata development; maintains collection’s data integrity.
  • Conducts periodic inventory of the collection.
  • Tracks incoming and outgoing loan requests; prepares loan forms and agreements and ensures adherence to established MWC policies; schedules and coordinates shipping and receiving of art; completes condition reports on all incoming and outgoing artwork.
  • Catalogues books and periodicals for MWC research library and ephemera for artist files and collection archives.
  • Manages Rights and Reproduction requests.
  • Monitors climate control and environmental conditions of all collection exhibition and storage spaces and reports any deviances.
  • Works with the Collection Curator on Disaster Planning procedures.
  • In tandem with the Collection Curator, assesses, organizes, and assists in procurement of appropriate storage containers and compartments for artworks.
  • Inspects the condition of objects and works with the Collection Curator to secure conservation services for damaged or unstable art objects.
  • Assists in art movement for exhibitions, storage, and photography; packing preparation of outgoing artworks; receives and unpacks returned loans.
  • Assists with installation of exhibits in MW Gallery and local community venues.
  • Compiles data, conducts assigned research, and disseminates information related to exhibition projects; occasional label writing.
  • Schedules and supervises access to artwork being researched by scholars, interns, and students.
  • Trains and supervises support staff and interns performing collection management related work.
  • Performs periodic inspections of local off-site art loans.
  • Complies with MWC and MFO Management Company policies and procedures.
  • Assists with some evening or weekend installations/deinstallations and special events.
  • Other assignments based on the needs of the MWC.


  • Bachelor’s degree in studio art, art history, museum studies, or related field, and two years’ experience in collections management; or high school diploma/equivalency and six years’ experience in collections management.
  • Knowledge of the concepts, principles, and best practices of collections management to include proper object handling, installation, preservation and/or maintenance.
  • Experience with collections management software and other applicable computer applications such as Microsoft Word, Excel, and Outlook.
  • Knowledge and experience with digital asset management systems.
  • Knowledge of art and art history, including ability to distinguish artistic media.
  • Ability to climb ladders, bend, stoop, and lift 50 pounds.
  • Valid Michigan driver’s license or ability to obtain within three months of hire.

Required Skills:

  • Strong analytical and organizational skills, and detail oriented.
  • Excellent oral and written communication skills.
  • Adaptability to changing priorities and working on multiple projects.
  • Ability to work independently and take initiative.
  • Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a          diverse workspace and community.


  • Master’s degree in art history or museum studies and 3+ years’ experience in collections management.
  • Experience working with PastPerfect Museum Software.
  • Experience as an Art Museum Registrar.
  • Experience with art exhibition design and gallery preparation.
  • Advanced art handling, object storage and packing experience.
  • Experience with contracts and insurance related to traveling exhibitions and loans.
  • Familiarity with methods and standards for cataloging books and ephemera.

Salary range: $45,000 – $55,000. The Mott-Warsh Collection offers a competitive salary and benefits, commensurate with qualifications and experience.


Please email a cover letter, resume, and references to:

About the Mott-Warsh Collection:

The Mott-Warsh Collection is a privately owned, publicly shared fine art collection that comprises over 800 works by artists of the African diaspora and those who reflect on it. Artists represented in the collection include post-World War II masters, such as Romare Bearden, Jacob Lawrence, and Elizabeth Catlett, as well as contemporary visionaries, such as Carrie Mae Weems, Kehinde Wiley, and Hank Willis Thomas. Collectively, they cover a wide range of media: drawing, painting, photography, printmaking, sculpture, and video.

The collection was established in 2001 by Maryanne Mott and her late husband, Herman Warsh, in her community of origin, Flint, Michigan. Their primary intent was to bring art into non-traditional venues where it could be encountered by people as they went about their daily lives. They formed community partnerships with institutions that had an interest in making the collection visible to their memberships, clients, visitors, and participants. Today, rotating exhibits of Mott-Warsh Collection art can be found in the public library, churches, health clinics, local colleges and universities, and the MW Gallery. The collection also lends to internationally and nationally touring museum exhibitions.

To apply for this job email your details to