Collections Manager

Website Minnetrista

Position Title:                               Collections Manager

Reporting Division:                     Collections & Storytelling

Reporting Department:              Collections Management

Reporting Supervisor:                 VP – Collections & Storytelling

Location:                                        Main Building

FLSA Status:                                 Exempt, Full-Time

Organizational Function:           Manager/Front Line Supervisor



Oversee all aspects of collections management and registration duties related to Minnetrista’s artifact collection. Provide daily and long-range oversight of the care, tracking, and cataloging of all objects. Enhance access to Minnetrista Heritage Collection’s artifacts.


  • Have bachelor’s degree with course work in public history, museum studies, U.S. history, or a related field, with a minimum of 1-3 years’ experience in collections management; or have 5-10 years of collections management experience without degree.
  • Demonstrate supervisory, organizational, planning, communication and project management skills. Must have high level of attention to detail, and ability to problem solve.
  • Proficient with technology including collections management systems, digitization, DSLR photography, and photo editing software.
  • Possess broad knowledge of professional museum ethics, principles, and practices; demonstrated working knowledge of preservation methods, professional standards, regulations, and laws related to museum collections.
  • Experience conducting research in primary and secondary resources.
  • Work well with volunteers and general public; work individually and collaboratively with colleagues.
  • Periodic travel required.

To be successful in this position, an individual must be aligned with Minnetrista’s cultural values and visitor-centric focus. The incumbent ensures effective working relationships by cultivating and maintaining professional credibility with all staff, administration, and volunteers. The individual demonstrates maturity, sound judgment, positive attitude, and works collaboratively with peers and colleagues throughout the organization and community.


Minnetrista’s culture is team-oriented and collaborative. To that end, all position responsibilities include the following three performance expectations & priorities:

  • Achieve the organization’s purpose by demonstrating Minnetrista’s vision, values, mission, goals, and strategies daily.
  • Help others achieve the organization’s purpose through collaboration and teamwork.
  • Carry out job function through completing the following essential duties directly or through subordinate personnel.


  • Manage the artifact collection including, but not limited to, cataloging; researching provenance, history, and function of objects; performing object photography; preparing artifacts for storage; and conducting inventories.
  • Oversee, manage, and maintain artifact records in Proficio collection management system.
  • Provide oversight and maintenance of all artifact storage areas (both on- and off-site), includes monitoring of environmental conditions in artifact storage and working in coordination with campus operations staff to mitigate environmental issues.
  • Handle all registration duties for artifacts, including, but not limited to temporary receipts, accessioning, deaccessioning, incoming and outgoing loans, deeds of gift, condition reports, and maintaining relevant paperwork and files. Work in coordination with archivist to generate deeds of gift for mixed artifact and archival donations when necessary.
  • Monitor and complete yearly condition reports for outdoor sculptures and accessioned artifacts on Minnetrista’s grounds.
  • Identify, evaluate, and recommend artifacts for acquisition and deaccession to divisional review team.
  • Maintain and develop donor relationships as they relate to the artifact collection.
  • Provide in-person and remote reference and research assistance to internal and external researchers as it relates to artifacts.
  • Provide preventative preservation for artifacts through proper storage, care, and identification of objects in need of conservation and repair.
  • Support the associate director of curation and exhibition and institutional exhibit team through the identification of materials and resources, coordination of loans, and other needs as assigned.
  • Maintain departmental and institutional plans, reports, procedures, and recommendations as appropriate. (e.g., artifact registration and procedures manual, housekeeping plan for artifact storage, standard facilities reports).
  • Oversee the work of volunteers and interns.
  • Remain current on museum practices and standards.
  • Perform all other duties as assigned.


Candidate must be able to work in an office environment as well as collections storage areas. May involve standing on concrete floors or sitting at a work station for long periods of time, exposure to dust and/or mold and moderate to high noise levels. Must be able to climb stairs, stretch, reach overhead, and lift up to 50 lbs. Must be able to move around 40-acre campus. Driver’s license required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minnetrista values diversity and inclusivity and is an Equal Opportunity Employer.

Salary: $38,000 – $42,000

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