1867 Collections Processing & Cataloging Manager

  • Full Time
  • St. Paul, MN
  • 65040.00 USD / Year

Website Minnesota Historical Society

#cataloging #manager #history #minnesota #collections #manuscrip

JOB TITLE: Collections Processing & Cataloging Manager

LOCATION: History Center – 345 W Kellogg Blvd., St. Paul, MN 55102

COMPENSATION: $65,040.00 annual minimum

STATUS & HOURS: Full-time, regular (approximately 2,080 annual hours) position.

BENEFITS: Eligible to participate in State Employee Group Insurance Program and a retirement program with employer contribution. Generous vacation and sick time accruals with additional paid holidays.

DESIGNATION: Supervisory

POSTING DATE: February 5, 2024

DEADLINE DATE: Open Until Filled

TO APPLY: Interested applicants must apply online at the Minnesota Historical Society’s career center at www.mnhs.org/jobs and include a resume and cover letter by the application deadline date.

DESCRIPTION: This position provides management, leadership, and vision across all functions of the Collections Processing & Cataloging Unit. The unit is responsible for processing and cataloging the MNHS collections including art, books, newspapers, manuscripts, maps, objects, oral histories, serials, and sound/visual materials. The goal of these activities is to ensure organization, description, and permanent preservation of collections while also facilitating discovery, access, and use through in-person and online means. The manager collaborates with other LRC staff on relevant intellectual and physical management of the collections.

SUMMARY OF WORK: 1) Provide management oversight to unit staff; 2) Manage the general operations of the unit; 3) Manage sustainable and innovative collections processing and cataloging activities that support access to and use of the collections by MNHS’s wide and diverse constituencies; and 4) Actively participate in and contribute to institution initiatives, short- and long-term planning, and strategic priorities through internal engagement with MNHS colleagues and by representing MNHS to external partners.


● Masters degree in library/information science or equivalent education and experience.

● Five years working in a library, archives, museum, or other cultural heritage setting in progressively responsible positions.

● Experience in operational administration in a cultural heritage setting.

● Experience in personnel management and supervision, including scheduling, hiring, creating work plans, strengthening positive workplace culture, and performance management to ensure success towards organizational goals.

● Experience in fiscal management.

● Experience in programmatic planning and implementation, setting objectives, and prioritizing to meet evolving department and institutional goals.

● Physical tolerance to dust, mold and other airborne materials.


● Creating, fostering, and leading, a collaborative team environment that values individuals’ diversity of expertise, experience, and perspective while working towards common goals.

● Demonstrated innovative and entrepreneurial leadership or programmatic responsibilities.

● Multitasking, working effectively under pressure to meet deadlines, prioritizing and adapting to changing priorities.

● Working independently and taking individual initiative while also being able to collaborate effectively and contribute positively in a team environment.

● Communicating, both orally and written, including preparing and delivering reports.

● Creating and maintaining process and project documentation.

● Creating positive partnerships and relationships within an organization and with external partners.

● Experience tracking and reporting on performance metrics related to collections processing and cataloging.

● Computer skills, specifically Google applications.


● Familiarity with and commitment to professional best practices and standards in the field of cultural heritage collections processing, cataloging, and management.

● Ex Libris ALMA/PRIMO

● OCLC Connexion

● LC Cataloger’s Desktop

● LC Classification Web

● LC NACO/SACO policies and practices


● Ex Libris Alma and/or Primo certification

● Experience with Axiell EMu collections management system

● Experience with Bibliotheca RFID system

● Experience with Oxygen XML editor

● Knowledge of XSLT and other scripting languages

● Experience managing archival collection data in EAD

● Experience with ArchiveSpace

● Experience administering archival and library collection data in Alma.

● Knowledge of reparative description philosophy and approach.

● Development and management of policies such as take-down notices and sensitive content warnings.

● Copyright knowledge as relates to library and archival collections.

● Experience creating and directing ad hoc work groups on special projects.

● Experience with grant writing and project management.

● Active engagement with relevant professional organizations such as the Society of American Archivists and the American Library Association.

● Familiarity with the collections of the Minnesota Historical Society and associated online discovery and access tools.

Should you have questions with the application process, email humanresources@mnhs.org.

At MNHS, we don’t just accept difference — we celebrate it, we support it, and we thrive on diversity for the benefit of our employees, our products and services, and our community. The Minnesota Historical Society believes that an inclusive culture among our team members is critical to our success as a historical society and museum, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Minnesota Historical Society is proud to be an equal

opportunity workplace and employer.

To apply for this job please visit www.mnhs.org.