1412 Payroll Specialist

Website Minnesota Historical Society

LOCATION: History Center – 345 W Kellogg Blvd., St. Paul, MN 55102
Typically this position has an office at the History Center. Currently this position is scheduled to telework through June 30, 2021 and may continue teleworking depending on COVID conditions and business needs.

SALARY: $4,041.00 monthly minimum

STATUS & HOURS: Full-time, regular (approximately 2,088 annual hours) position.


CLASSIFICATION: 11L Professional


HIRING MANAGER: Chief Financial Officer

POSTING DATE: March 25, 2021

DEADLINE DATE: April 15, 2021

TO APPLY: Interested applicants must apply online at the Minnesota Historical Society’s career center at www.mnhs.org/jobs and include a resume and cover letter by the application deadline date.

DESCRIPTION: The Minnesota Historical Society (MNHS) is seeking an experienced and innovative Senior Payroll Specialist who is skilled in providing leadership and oversight to Payroll operations, procedures, technology, and the application of employment law within payroll while providing a high level of customer service to the MNHS workforce.

The Senior Payroll Specialist will serve as a core team member of the modernization project for the HR, Payroll and Finance functions. This position is responsible for implementing process improvement to optimize electronic data entry, access and reporting for Payroll. The Finance department encompasses accounts payable, accounts receivable, contracts and purchasing, payroll, budgets, and financial analysis reporting.

Success in this role will require a creative and collaborative mindset with skills in multitasking, employment law, effective communication, and problem solving. The Senior Payroll Specialist should be knowledgeable about human capital software, have extensive experience with ADP, and be familiar with federal, state and local laws regarding employment, tax and payroll. The incumbent must develop effective working relationships within a complex environment and with diverse teams within the organization. The Incumbent will have a collaborative style and be able to lead through innovation and respect. The Incumbent will provide broad expertise from a strategic perspective in order to help establish and implement operational objectives that are aligned with MNHS’ mission.

We offer a generous benefits package including medical, dental, life and disability insurance coverage through the State of Minnesota, medical/dental, dependent care and transit expense pre-tax benefit accounts, two employer-contribution retirement plan options, supplemental retirement savings plans and paid holidays, vacation and sick leave.

Founded in 1849 and headquartered in St. Paul, MNHS is the nation’s largest state historical society with an annual budget of nearly $60 million (61% from public funding, 26% earned revenue and 13% contributed income), approximately 350 full-time and 270 part-time employees and more than 2,200 volunteers. MNHS plays a key role in the state’s historic preservation, education and tourism activities, and provides the public with award-winning programs, exhibitions and events. Including its flagship facility, the Minnesota History Center in St. Paul, MNHS preserves and manages a network of 31 historic sites. MNHS preserves and makes available a collection of a wide range of materials chronicling Minnesota’s history and culture, including about 250,000 objects and 500,000 printed works. In addition, MNHS operates a library and research center, and publishes award-winning books, and a quarterly magazine. A multi-million dollar grants program for local historical societies and other organizations, extensive educational programs, innovative exhibitions, and Minnesota’s National History Day are among its other major responsibilities.

SUMMARY OF WORK: 1) In partnership with the HRIS Analyst, implement process improvement to optimize electronic data entry, access and reporting for Payroll.; 2) Prepare, process and coordinate MNHS payroll operations in an efficient and accurate manner; 3) Prepare, interpret, present, and submit fiscal year end and audit information for various financial reports in collaboration with colleagues; 4) Responsible for the preparation and accuracy of quarterly and year-end tax reconciliations and balancing amounts to outside payroll processor tax returns to ensure compliance with legal requirements; and 5) Participate in professional development opportunities and lead training sessions on payroll processes, procedures, and reports.

Associate’s degree or Bachelor’s degree in accounting, finance, business administration or related field.
Five years of payroll processing experience and/or accounting experience with a large enterprise resource planning (ERP) system, including two years of clerical accounting/tax experience.
Extensive knowledge of ADP software or similar cloud-based systems.
Understanding of or experience building efficient operational processes.
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
Experience with payroll system upgrades.
Ability to lift 10 pounds.

Applying payroll, tax, and employee laws and regulations.
Using, implementing, and training others on cloud-based applications and software and payroll procedures.
Performing accounting/reconciliations of payroll liabilities accounts and knowledge of Payroll GL.
Performing detailed computations with a high level of accuracy.
Strong to advanced MS Excel and Google Sheets skills as well as proficiency with other Microsoft Office applications.
Ability to remain flexible and adapt to changing situations.
Communicating, both orally and written, including preparing and delivering reports and presentations for both professional and lay audiences.
Computer skills necessary to develop quality project, report, and program documentation.
Thinking imaginatively and problem solving.
Customer service and interpersonal communications skills sufficient to establish and maintain effective working relationships.
Multitasking, working effectively under pressure to meet deadlines, prioritizing and adapting to changing priorities.
Working independently and taking individual initiative while also being able to collaborate effectively and contribute positively in a team environment.
Strong analytical and organizational skills with a demonstrated results orientation.
Gathering data, analyzing, and organizing information into action plans.

Financial and payroll best practices.
Payroll policies and procedures and federal and state statutes.
The practice, methods and techniques of process improvement.
Applicable state and federal payroll and related tax regulations, legislation and guidelines including, but not limited to: writs of garnishment, child support, levies, subpoenas, non-resident alien and U.S. tax treaties

Bachelor’s degree or advanced degree in Accounting, Business Administration, Management Information Systems, or related fields.
Knowledge of the MNHS and its programs, including the MNHS charter, by-laws, mission statement and institutional goals.
Extensive knowledge of and experience using ADP.
Experience leading efforts of a team of professional-level staff.
Advanced expertise in excel.
Experience in managing staff.

Should you have questions with the application process, email humanresources@mnhs.org.

At MNHS, we don’t just accept difference — we celebrate it, we support it, and we thrive on diversity for the benefit of our employees, our products and services, and our community. The Minnesota Historical Society believes that an inclusive culture among our team members is critical to our success as a historical society and museum, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Minnesota Historical Society is proud to be an equal opportunity workplace and employer.

To apply for this job please visit www.mnhs.org.