1614 Registrar, Exhibitions & Loans

Website Minnesota Historical Society

#communications #history #museum #marketing

JOB TITLE: #1614 Registrar, Exhibitions & Loans

OPEN TO: This job is open to all applicants.

LOCATION: History Center – 345 W Kellogg Blvd., St. Paul, MN 55102

SALARY: $4,223.00 monthly minimum; commensurate with experience

STATUS & HOURS: Full-time, regular (approximately 2,088 annual hours) position.

BENEFITS: Eligible to participate in the State Employee Group Insurance Program and a retirement program with employer contribution. Generous vacation and sick time accruals with additional paid holidays.

DEPARTMENT: Collections

CLASSIFICATION: 11L Professional


HIRING MANAGER: Manager, Collections Management

POSTING DATE: May 26, 2022

DEADLINE DATE: Open until filled

TO APPLY: Interested applicants must apply online at the Minnesota Historical Society’s career center at www.mnhs.org/jobs and include a resume and cover letter by the application deadline date.

DESCRIPTION: This position exists to administer, negotiate and coordinate all loans of the Minnesota Historical Society collections to other institutions as well as loans from individuals and other organizations to the Minnesota Historical Society.

SUMMARY OF WORK: 1) Manage the coordination, handling and record-keeping related to incoming loans to MNHS from other individuals and institutions; 2) Manage the coordination, handling and record-keeping related to outgoing loans from MNHS’s collections; 3) Write and maintain loan processing procedures; and 4) Serve on various MNHS committees as assigned and participate in ongoing professional development.


● Bachelor’s degree in history, museum studies, or a related field.

● Five years of museum registration experience or equivalent.

● Thorough knowledge of and commitment to standard museum/archives registration practices.

● Thorough knowledge of and commitment to standard practices for handling items, storage, care/conservation/preservation.

● Knowledge of collection types and their physical and intellectual management requirements, such as 3D objects, art work, ephemera, and paper documents.

● Must be able to maintain and act on confidential information without disclosure to unauthorized parties.

● Strong proficiency including at least 2 years’ on-the-job experience using databases and/or collections management systems, report-writing software such as Crystal Reports, and Microsoft Office Professional software including Word, Excel and Access. An understanding of relational databases and how to build queries is essential.

● Great attention to detail and the ability to produce accurate and complete records.

● Strong organizational skills in order to maintain electronic and paper files, including loan and exhibit documentation records.

● Strong written and oral communications skills.

● Demonstrated ability to manage numerous projects on discrete timetable, often with competing imperatives and to work cooperatively with staff from multiple departments as well as a variety of outside parties.

● Demonstrated ability to work both independently and as part of a team.

● Demonstrated ability to provide clear work direction to other staff, volunteers and interns.

● Ability to lift and carry files and objects weighing up to 25 pounds; up to 50 pounds with assistance.

● Valid driver’s license and willingness to travel.


● Experience in museum/repository or historic site context.

● Knowledge of fine art insurance.

● Knowledge of Minnesota and U. S. history.

Should you have questions with the application process, email humanresources@mnhs.org.

At MNHS, we don’t just accept difference — we celebrate it, we support it, and we thrive on diversity for the benefit of our employees, our products and services, and our community. The Minnesota Historical Society believes that an inclusive culture among our team members is critical to our success as a historical society and museum, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Minnesota Historical Society is proud to be an equal opportunity workplace and employer.

To apply for this job please visit www.mnhs.org.