Museum Office Administrator

Website Evansville Wartime Museum

Position: Museum Office Manager

Type: Full Time

Salary Range: $40k-50k

Organization Mission: Acquire, preserve and interpret historical artifacts and educate all ages by telling how industry, homefront workers and military veterans supported our nation in times of conflict.


The Evansville Wartime Museum is seeking a highly organized, detail-oriented individual with experienced administrative skills to fill the role of Office Administrator. The Office Administrator will play a crucial role in the development, implementation, and operation of the museum’s administrative functions. In Addition, the Office Administrator will have a primary role of working directly with the public, donors, and partners.


1. Responsibilities: Administrative Development and Oversight
Develop/implement administrative policies and procedures necessary to support current museum operations and growth.
Manage day-to-day administrative tasks to ensure the efficient operation of the museum’s office.
Coordinate and oversee office activities, including communication and correspondence, mail distribution, data systems, and supplies management.
Oversee the use of office technology, including computers, software applications, and office equipment.
Troubleshoot basic IT issues and liaise with IT support when necessary.

2.  Record Keeping & Human Resources Assistance:

Maintain accurate and up-to-date records related to museum operations, including financial records, employee records, and general administrative files.

3. Budget Support:

Assist in budget tracking and reporting, working closely with the bookkeeper and Board Treasurer.
Process invoices, track expenses, and ensure compliance with budgetary guidelines.

4. Event Support:

Support the coordination of museum events, meetings, and workshops.
Manage museum event reservation process and oversee calendar.
Assist in preparing materials and logistics for special events.

5. Collaboration with museum staff and volunteers:

Work closely with other museum departments to facilitate effective communication and collaboration.
Provide administrative support to various museum teams as directed.



Degree in History/Museum Operations is preferred.
Proven experience in office management or a similar administrative role.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and knowledge of office technology.
A passion for history is a plus.



Salary range $40-50K based on experience.

Please send resume and cover letter to

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