Event Coordinator

Website Ella Sharp Museum Association of Jackson Ella Sharp Museum Association of Jackson

Ella Sharp Museum Association of Jackson

Position: Event Coordinator

Reports to: Director of Operations

Type of position: Exempt

Hours: Full time (40 hours)

Benefits: Eligible for Health, Vision, and Dental and Paid Time Off

Compensation: $15-20/per hr. based on experience

The Event Coordinator is a support-level position reporting to the Director of Operations. The Event Coordinator is responsible for promoting, coordinating, and conducting the museum venue for rental events including weddings, Bridal and Baby shows, Birthday parties, corporate events, luncheons, internal events such as the Art Beer and Wine Festival, donor and member events, Board Meetings, and special occasions. The Event Coordinator works to meet and exceed budgeted revenue goals for all rental events and must work within the approved budget. This position includes an exciting mix of sales, promotion, customer service, and logistics. Must be available nights, weekends, and holidays as needed.

Under the supervision of the Director of Operations, the Event Coordinator works with the staff and executive staff in developing, planning, and executing the Ella Sharp Museum’s events, rental events, festivals, etc.

Full Time Exempt position

Key Attributes

A motivated and dynamic individual
Experience in event and festival planning and sales
Strong time management and customer service, and creative problem-solving skills
Exceptional organizational skills, a keen attention to detail
Works well under pressure
·         Some accounting experience needed

·         Bartending experience/Bar knowledge and regulations. Serve safe or Michigan TIPS certification preferred

Experience in the not-for-profit environment preferred
Strong interpersonal skills and the ability to effectively lead a combined team of staff and volunteers.

Promote and sell the museum as a rental space which includes, but is not limited to the Community Room & Patio, Granary and Patio, Planetarium, Ella’s Farmhouse, and other spaces as needed/available
Serve as the primary contact for all event inquiries, respond to inquiries, meet with potential clients, and complete contracts/invoices
Prepare and track contracts, room deposits, expenses, and payments
Outreach to and coordination with wedding planners, corporate meeting planners, caterers, and other vendors
Manages all aspects of the museum’s liquor license including alcohol ordering and inventory, bartender hiring and scheduling
Ensure adequate event staffing, represent museum at events as necessary
Other duties as assigned
All staff are expected to be available to work a flexible schedule that may include evenings and weekends.
Education: Minimum of High School Diploma or GED

Event experience required
Some management experience preferred
Ability to work well with others throughout the organization
The position requires the ability to do one or more of the following throughout the day: stand, walk, sit, bend, and reach above and below shoulder level, and lift/carry 25lbs. This position involves frequent repetitive motion (typing, filing, etc.) The noise level in the work environment is variable and unpredictable, ranging from quiet to loud. Reasonable accommodations may be made to enable individuals to preform the essential functions. All job applicants receive equal consideration for employment.

To apply for this job email your details to FacilitiesDirector@ellasharp.org